Statute, 2022

Text

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LAWS OF THE UNIVERSITY

LAWS OF THE UNIVERSITY

CHAPTER I

PRELIMINARY

1. In these Laws unless a different intention Act S.2 appears from the subject or context, 'The Laws' Definitions of 'The Act' means the Madras University Act, 1923, as amended and 'section' means a section of the Act as amended.

'The University' means the University of Madras as reconstituted under the Act.

'Officers', 'Authorities', 'Professors', 'Readers', 'Lecturers', 'Teachers' and 'Servants' mean respectively Officers, Authorities, Professors, Readers, Lecturers, Teachers and Servants of the University. 'Registered Graduate' means a graduate registered under the Madras University Amendment Act 1966.

'The Gazette' means The Fort St. George Gazette. 'Clear days' means that the time is to be reckoned exclusive of both the first and the last days.

'Resolution' means original proposition.

'Motion' means anything moved either by way of resolution or amendment.

All words and expressions used herein and defined in the Act shall have the meanings so defined.

* Laws framed under the Act of 1923 remaining in force under Section 56 of the Act as amended, until they are replaced.

the University means the rules laid down in the Act, the Statutes, the Ordinances and the Regulations.

164 LAWS OF THE UNIVERSITY [CHAP.

2. Subject to the provisions of the Act, Statutes are made by the Act, Statutes Senate, Ordinances by the Syndicate and etc., by whom made Regulations by the Academic council.

3. (a) Any notice, intimation or information, required to be given, and any paper, minutes or proceedings required to be sent to any person by the laws shall, unless otherwise provided, be given or sent by the same being posted to the address of that person.

(b) A member of the Senate, the Academic Council, [**] a Faculty, Board of Studies, Board of Examiners or Committee appointed under the Laws shall, if required by the Registrar, given an address to which Communications may be sent, and the posting of communications to that address shall be a sufficient compliance with the requirements of the Laws as to notice.

4. Where by any law, any act or proceeding is directed or allowed S . . f to be done or taken in the office of the Registrar following a dies non and the office is closed on that day or the last day of the prescribed period, the act or proceeding shall be considered as done or taken in due time if it is done or taken on the day on which the office reopens.

5. The office of the Registrar shall be open daily for the transaction of business between the hours 10.00 a.m. and 5.45 p.m.with a lunch break of30 minutes except on Saturdays and Sundays and Gazetted holidays.

The Office may be closed for a day or part of a day on particular occasion at the discretion of the Vice-Chancellor provided that arrangements are made for the transaction of any urgent business. [**] The words "the Council of Affiliated Colleges" have been omitted. Statue Notices Statute Addresses Statute of Business Hours I] THE UNIVERSITY 165 The hours of work for the members of the teaching staff shall be from 10.00A.M. to 5.45 P.M. withhalf-an-hourlunchon break except in the case of those who have classes in the evenings or mornings. In the cases of teachers who have definite class work in connection with any of the classes conducted, the hours may be suitably modified in each case with the approval of the Vice-Chancellor.

CHAPTER II

THE UNIVERSITY

1. ( 1) The Chancellor, Pro-Chancellor and Vice-Chancellor of the University and the members of the Senate, Statute the Syndicate and the Academic Council are a The University body corporate by the name of the University of Madras.

(2) The University shall have perpetual succession and a common seal and shall sue and sued by the name of the University of Madras.

2. *The University shall have the following powers, namely:- ( 1) to provide for instruction and training in such branches of Aet S.4-A learning as it may think fit and make provision Powers of the for research and for the advancement and University dissemination of knowledge;

(2) to establish, maintain and manage institutes of research;

(3) to make such provision as will enable affiliated and approved colleges to undertake specialization of studies and to organize common laboratories, libraries, and other equipment for research work; ( 4) to institute professorships, readerships, lectureships and any other teaching posts required by the University and to appoint persons * [*Vide Amendment to the Section by M.U. Amendment Act 1943 (Madras Act No. XXVII of 1943).] Also Amendments to the Section by M. U. Amendment Act, 1966. 166 LAWS OF THE UNIVERSITY [CHAP.

to such professorships, readerships, lectureships and other teaching posts;

( 5) to institute degrees, titles, diplomas and other academic distinctions;

( 6) to hold examinations and to confer degrees, titles, diplomas and other academic distinctions on persons, who- *( a) shall have pursued an approved course of study in a University College or laboratory or in an affiliated or approved college unless exempted therefrom in the manner prescribed by the Statutes and shall have passed the prescribed examination of the University; or

(b) shall have carried on research under conditions prescribed;

(7) to confer honorary degrees or other distinctions prescribed;

(8) to institute, maintain and manage University Colleges, laboratories, libraries, museums and other institutions necessary to carry out the objects of the University;

(9) to affiliate colleges to the University as affiliated, professional or post-graduate college under conditions prescribed and to withdraw affiliation from colleges;

(9-A) to approve colleges providing courses of study for admission to the examinations for titles and diplomas and the **Pre-University examinations of the University under conditions prescribed and to withdraw such approval;

(10) to recommend to the Local Government, the recognition of any area within the State of Madras except the area comprising the revenue districts of Madurai, Ramanathapuram, Tirunelveli and Kanyakumari as a University Centre;

* VideAmendment to the Section-M.U.AmendmentAct of 1966.

**Now Known as Higher Secondary Examination of the State Board. II] THE UNIVERSITY 167

(11) to establish, maintain and manage hostels, to recognize hostels not maintained by the University and to withdraw recognition therefrom;

(12) to institute and award fellowships, travelling fellowships, scholarships, studentships bursaries, exhibitions, medals and prizes; ( 12-A) to hold and manage endowments and other properties and funds of the University and to raise loans requires for the purposes of this Act.

( 13) to fix fees and to demand and receive such fees as may be prescribed;

( 14) to create and manage affiliated college fund;

( 15) to make grants from the funds of the University for the maintenance of University Training Corps;

(16) to exercise such control over the students of the University through the Colleges as will secure their health and well-being; (16A) to institute and maintain a University Extension Board; ( 17) to institute and provide funds for the maintenance of- ( a) a Publication Bureau;

(b) an Employment Bureau;

( d) University Athletic Clubs; and ( e) other similar Associations.

(18) to encourage co-operation among the colleges, laboratories and institutes in the University and co-operate with other Universities and other authorities in such manner and for such purposes as the University may determine and 168 LAWS OF THE UNIVERSITY [CHAP.

(19) generally to do all such other acts and things as may be necessary or desirable to further the objects of the University. Act S.S.

Disqualification for membership.

* 3. ( 1) No person shall be qualified for election as a member of any of the authorities of the University, if, on the date of nomination or election, he is-

(a) of unsound mind, a deaf-mute or suffering from leprosy;

(b) an applicant to be adjudicated insolvent or an undischarged insolvent;

( c) sentenced by a criminal court to imprisonment for any offence involving moral turpitude.

(2) In case of dispute or doubt, the Syndicate shall determine whether a person is disqualified under sub-section (i) and its decision shall be final.

qualifying for University examinations.

4. No attendance at instruction given in any college or institution other than conducted affiliated to or approved by the University shall qualify for admission to any examination of the University.

CHAPTER III

VISITATION

1. The Provincial Government shall have the right to cause an Act s. 7 Visitation inspection to be made, by such person or persons (as amended by as it may direct, of the University, its buildings, GO.I. Adaptation laboratories, libraries, museums, workshops and of Indian Laws equipment and of any of institutions maintained, Order, 1940) recognised or approved by, or affiliated to the * Vide Amendment to the Section-M.U. Amendment Act of 1966.

III] VISITATION 169 University, and also of the teaching and other work conducted by the University and to cause an inquiry to be made in respect of any matter connected with the University. The Provincial Government shall in every case give notice to the University of its intention to cause such inspection or inquiry to be made and the University shall be entitled to be respected thereat.

2. The Provincial Government shall communicate to the Senate and to the Syndicate its views with reference to the results of such inspection or inquiry and may after ascertaining the opinion of the Senate and the Syndicate thereon, advice the University upon the action to be taken.

3. The Syndicate shall report to the Provincial Government the action, if any, which is proposed to be taken or has been taken, upon the results of such inspection or inquiry. Such report shall be submitted with the opinion of the Senate thereon and within such time as the Provincial Government may direct.

4. Where the Senate or the Syndicate does not within a reasonable time take action to the satisfaction of the Provincial Government, the Provincial Government made, after considering any explanation furnished or representation made by the Senate or the Syndicate, issue such directions as it may think fit, and the Senate and the Syndicate shall comply with such directions.

* [In the event of the Senate or the Syndicate or both not complying with such directions within such time as may be fixed in that behalf by the State Government, the State Government shall have the power to take such action as they think necessary for securing compliance with such directions.] * Vide Amendment to the Section-M.U. Amendment Act of 1966.

170 LAWS OF THE UNIVERSITY

CHAPTER IV

[CHAP.

THE CHANCELLOR

1. *The Governor of Madras shall be Chancellor of the University. Act s.9 The He shall by virtue of his office be the head of the Chancellor University and the President of the Senate and shall, when present, preside at meetings of the Senate and at any Convocation of the University.

2. The Chancellor shall exercise such powers as may be conferred on him under the provisions of this Act.

3. Where power is conferred upon the Chancellor to nominate persons to authorities, the Chancellor shall, to the extent necessary, nominate persons to represent interests not otherwise adequately represented.

CHAPTERV

THE PRO-CHANCELLOR

Act S.10. The Pro­ Chancellor ( as Adaptation of Indian Laws Order, 193 7)

1. The Minister administrating the subject of education in the * *Province of Madras for the time being shall be the Pro-Chancellor of the University.

2. In the absence of the Chancellor, or during the Chancellor's inability to act, Pro-Chancellor, shall exercise all the functions of the Chancellor.

* Now known as "the Governor of Tamil Nadu" * * Now known as Tamil N adu State VI] THE VICE-CHANCELLOR

CHAPTER VI

THE VICE-CHANCELLOR

* 1. ( 1) Every appointment of the Vice-Chancellor shall be made by the Chancellor from out of a panel of Act S.11. The Vice- three names recommended by the Committee referred to in sub-section (2). Such panel shall not contain the name of any member of the said Committee.

(2) For the purpose of sub-section (1 ); the Committee shall consist of three persons of whom one shall be nominated by the Senate, one shall be nominated by the Syndicate and one shall be nominated by the Chancellor;

Provided that the person so nominated shall not be a member of any of the authorities of the University.

Provided that if the Chancellor does not approve any of the persons in the panel so recommended by the Committee, he may take steps to constitute another Committee, in accordance with sub-section (2), to give a fresh panel of three different names and shall appoint one of the persons named in the fresh panel as the Vice-Chancellor.

(3) The Vice-Chancellor shall hold office for a period of three years and shall be eligible for re-appointment for not more than two successive terms.

( 4) When any temporary vacancy occurs in the office of the Vice­ Chancellor or if the Vice-Chancellor is by reason of absence or for any other reason, unable to exercise the powers and perform the duties of his office, the Syndicate, shall, as soon as possible, make the requisite arrangements for exercising the powers and performing the duties of the Vice-Chancellor.

* Vide Amendment to the Section -M.U. Amendment Act of 1966. Chancellor 172 LAWS OF THE UNIVERSITY [CHAP.

( 5) The Vice-Chancellor shall be a wholetime officer of the University and shall be entitled to such emoluments, allowances and privileges as may be prescribed by the Statutes.

2. (1) The Vice-Chancellor shall be the principal executive officer of the University and shall in the absence of the Chancellor and the Pro-Chancellor, preside at meetings of the Senate and at any Convocation of the University. He shall be a member ex-officio and Chairman of the Syndicate; the Academic Council and the Finance Committee and shall he entitled to be present at and to address any meeting of any authority of the University, but shall not be entitled to vote thereat unless he is a member of the authority concerned.

(2) It shall be the duty of the Vice-Chancellor to ensure that the provisions of the act, the Statutes, Ordinances and Regulations are faithfully observed and carried out and he may exercise all powers necessary for this purpose.

(3) The Vice-Chancellor shall have power to convene meetings of the Senate, the Syndicate and the Academic Council and the Finance Committee.

(4) (a) In any emergency which in the opinion of the Vice-Chancellor requires that immediate action should be taken, he may take such action with the sanction of the Chancellor or the Pro-Chancellor and shall as soon as may be thereafter report his action to the officer or authority who or which would have ordinary dealt with the matter.

(b) When action taken by the Vice-Chancellor under paragraph

(4) (a) affects any person in the service of the University, such person shall be entitled to prefect an appeal to the Syndicate within thirty days from the date on which he has notice of such action.

( 5) The Vice-Chancellor shall give effect to the orders of the Syndicate regarding the appointment, dismissal and suspension of the and duties of the VI] THE VICE-CHANCELLOR 173 teachers of the University and its servants and shall exercise general control over the affairs of the University.

( 6) The Vice-Chancellor shall exercise such other powers and perform such other duties as may prescribed.

3 to 11. *

12. (a) The Vice-Chancellor shall be paid a pay of Statute. Rs. 75,000/- along with a Special Allowance Salary of the of Rs.5000/- per month as per the rules of the Vice- Chancellor. Government of Tamil Nadu.

(b) The Vice- Chancellor shall be provided with a Car and a rent free furnished quarters.

Provided that if the Vice-Chancellor is a deputed Officer, he may be given the option of getting his pay fixed as per Statute 12 (a) or as per Foreign Service terms, with a car and a rent free furnished quarters.

13. The Vice-Chancellor when travelling on University business Statute. shall be entitled to travelling and halting allowances on the scales laid down in the Madras Travelling Allowance Rules as payable to officers of Grade I.

14. The Vice-Chancellor shall avail Leave with the approval of the Chancellor.

The Vice-Chancellor shall be entitled to leave on full pay for one- eleventh of the period spent on active service.

In the event of the same incumbent being re-appointed for a further term or terms continuously, he shall be entitled, in addition to the leave admissible as above, to leave on full pay for such unexhausted period ofleave on full pay as may remain to his credit in any previous term of office.

Omitted.

Travelling Allowance.

174 LAWS OF THE UNIVERSITY [CHAP.

The Vice-Chancellor shall also be entitled, in case of illness or on account of private affairs, to leave without pay, for a period not exceeding three months during any three year's tenure of office; provided that leave taken without pay may be subsequently transformed into leave on full pay to the extent to which it may be subsequently earned after return to duty.

The Vice-Chancellor shall be entitled to medical concessions as prescribed by the Tamil N adu State Government.

15. The Syndicate shall have power, subject to the approval of Statute. the Chancellor, to make such arrangements as Arrangements may be necessary for exercising the powers and during absence. performing the duties of the Vice-Chancellor during his absence on leave.

16. The Vice-Chancellor may be deputed by the Syndicate on Statute. Deputation University business or at the request of of Vice-Chancellor. Government on Government business to any part of India or outside India. The period of deputation outside the Madras University area shall not exceed one month. It shall be competent for the Syndicate to make the requisite arrangements for exercising the powers and performing the duties of the Vice-Chancellor during the period of deputation, provided that the arrangement made shall be such as not entail any additional expenditure to the University.

Statute. Leave to VII]

THE REGISTRAR, CONTROLLER OF EXAMINATIONS

THE SENIOR DEPUTY REGISTRAR, THE DEPUTY REGISTRARS,

AND THE ASSISTANT REGISTRARS.

*CHAPTER VII

STATUTES AND ORDINANCE

THE REGISTRAR

CONTROLLER OF EXAMINATIONS

THE SENIOR DEPUTY REGISTRAR

THE DEPUTY REGISTRARS,

AND

THE ASSISTANT REGISTRARS.

Appointment of Registrar.

1. The Registrar shall be appointed by the Syndicatesubj ect to the confirmation of the Senate.

2. The tenure of the office of Registrar shall be limited to five years, in the first instance, but the same individual shall be eligible for reappointment.

In the event of his being reappointed his service from the date of his first appointment shall qualify for pension and/ or gratuity.

3. It shall be in the power of the Syndicate to dispense with the services of the Registrar at any time on payment to him of six month's salary and it may at any time discharge him from its service without notice or compensation in the event of mis­ conduct on his part or of a breach by him of any of the conditions on which he was engaged. In case the Registrar should wish to resign his office, he shall give six months' notice of his intention to resign.

* Statutes framed under the Act of 1923 and remaining in force under Section 56 of the Act as amended, until they are replaced.

Tenure of office and re­ appointment.

resignation.

Power of Syndicate To dispense with Registrar's services. Notice of 176 LAWS OF THE UNIVERSITY [CHAP.

4. The Registrar shall not continue to hold the office after the completion of twenty-five years of service or Limit of Service the attainment of fifty-eight years of age whichever be the earlier event, unless on the recommendation of the Syndicate, the Senate shall have extended his tenure of office for a specified period.

Salary and allowances.

Conditions of service

5. "The salary of the Registrar shall be fixed by the Syndicate in the grade of Rs. 16400-450-

6. The Registrar shall devote his whole time to the duties of his office, and shall not absent himself from his duties without the permission of the Syndicate.

7. The Syndicate may grant to the registrar leave of absence according to the Special Leave Rules governing leave and leave allowances to Government officers of the Superior Services in the Fundamental Rules and in this respect the provisions of Part IV, Chapter X of the Fundamental Rules (1924 Edition) shall apply.

Leave Act S.12-A The Registrar

8. (1) The Registrar shall be a whole-time paid officer of the University appointed by the Syndicate for such period and on such terms as may be prescribed by Statutes.

(2) The Registrar shall exercise such powers and perform such duties as may be prescribed.

(3) In all suits and other legal proceedings by or against the University, the pleadings, shall be signed and verified by the Registrar and all processes in such suits and proceedings shall be issued to and served on the Registrar.

Duties of Registrar Statutes ( 4) It shall be the duty of the Registrar- VII]

THE REGISTRAR, CONTROLLER OF EXAMINATIONS

THE SENIOR DEPUTY REGISTRAR, THE DEPUTY REGISTRARS,

AND THE ASSISTANT REGISTRARS. 177

(a) to be custodian of the records, common seal, and such other property of the University as the Syndicate shall commit to his charge;

(b) to act as Secretary to the Syndicate and to attend all the meetings of the Senate, Academic Council, Faculties, Syndicate and any Committees appointed by these authorities, and to keep minutes thereof;

( c) to conduct the official correspondence of the Syndicate and the Senate;

( d) to issue all notices convening meetings of the Senate, Academic Council, Faculties, Syndicate, Boards of Studies, Boards ofExaminers and any committees appointed by these authorities;

( e) to perform such other work as may be from time to time prescribed by the Syndicate and generally to render such assistance as may be desired by the Vice-Chancellor in the performance of his official duties.

( 5) It shall be the power of the Registrar in relation to the disciplinary proceedings against the non-teaching staff (Class III, IV and Technical Staff).

(a) To issue memo and call for explanation giving sufficient time as he may think fit;

(b) To frame charges;

( c) To conduct enquiry by himself or through a committee constituted by him;

( d) To issue further notice to the deliquent staff to show cause for the proposed punishment minor or major;

( e) To submit a detailed report along with his recommendations to sub-Committee/Establishment Committee of the Syndicate.

178 LAWS OF THE UNIVERSITY [CHAP.

9. The Syndicate may grant to the Registrar Gratuity and/or Pension as laid down in the scheme for teachers of the University incorporated in Chapter IX of the Laws of the University.

10. This provision shall be deemed to come into effect from the 1" April 1961 and shall be made applicable to the Registrar from that date.

11. The Registrar shall, on application previously made for the purpose of fixing a convenient hour, arrange that Access to university records any member of the Senate, of the Academic Council, of the Syndicate, or of a Faculty, shall have access to the proceedings of the Senate, Syndicate, Academic Council or Faculty, respectively, and to any documents connected with such proceedings.

ll(a) Qualification of the Registrar:

1. A Master's degree with at least 55% of marks or its equivalent grade of B in the UGC Seven Points Scale;

a. A relaxation of 5% may be provided from 55% to 50% of the marks at the Master's level for the SC/ST category.

b. 'B' in the seven point scale with UGC letter grades O,A,B,C,D,E & F shall be regarded as equivalent of 55% whenever the grading system is followed.

c. The minimum requirements of 55% marks at Master's level shall not be insisted upon for Principals, Professors, Readers, Registrars, Deputy Registrars, Librarians, Deputy Librarians, Director/ Deputy Director of Physical Education for the existing incumbents who are already in the University system.

Gratuity and /or Pension VII]

THE REGISTRAR, CONTROLLER OF EXAMINATIONS

THE SENIOR DEPUTY REGISTRAR, THE DEPUTY REGISTRARS,

AND THE ASSISTANT REGISTRARS. 179

The minimum requirement in their case shall be at least 50% of marks at Master's level. However, the 55% of marks at Master's level should be insisted upon for those entering the system from outside and those at the entry points of Lecturers, Assistant Registrars, Assistant Librarians and Assistant Directors of Physical Education.

11. At least 15 years of experience as Lecturer (Senior Scale)/ Lecturer with eight years in Reader's grade along with experience in educational administration;

[or] Comparable experience in research establishment and /or other institutions of higher education;

[or] 15 years of administrative experience of which 8 years as Deputy Registrar or an equivalent post;

111. Ph.D. qualification in the respective field is desirable

12. (a) Controller of Examinations and Senior Deputy Registrar:­

(i) It shall be competent for the Syndicate to appoint Controller of Examinations in the grade of Rs. 16400-450-20900-500-22400. It shall competent for the Syndicate to appoint Senior Deputy Registrar in the grade of Rs.15,600-39,100 + GP 7,700.

12 ( aa) The Senior Deputy Registrar shall devote his whole time to the duties of his office and shall perform such work as may from time to time be laid down by the Syndicate and generally render such assistance as may be desired by the Registrar, in the performance of his official duties.

180 LAWS OF THE UNIVERSITY [CHAP.

12 (aaa) Qualification of the Controller of Examinations:

(i) A Master's degree with at least 55% of marks or its equivalent grade ofB in the UGC seven point scale;

(ii) At least 15 years of experience as Lecturer (Senior Scale)/ Lecturer with eight years in Reader's grade along with experience in educational administration;

[or] Comparable experience in research establishment and/or other institutions of higher education;

[or] 15 years of administrative experience of which 8 years as Deputy Registrar or an equivalent post;

(iii) Ph.D. qualification in the respective field is desirable. It shall be competent for the Syndicate to appoint Deputy Registrars in the grade of Rs.15,600-39,100 + GP 7,600.

They shall devote their whole time to the duties of their office and shall perform such work as may from time to time be laid down by the Syndicate and generally render such assistance as may be desired by the Registrar, in the performance of their official duties.

13. Assistant Registrars:- It shall be competent for the Syndicate to appoint Assistant Registrars in the grade of@Rs. 15,600- 39,100 + GP 6,600.

They shall devote their whole time to the duties of their office and shall perform such work as may from time to time be laid down by VII]

THE REGISTRAR, CONTROLLER OF EXAMINATIONS

THE SENIOR DEPUTY REGISTRAR, THE DEPUTY REGISTRARS,

AND THE ASSISTANT REGISTRARS. 181

the Syndicate and generally render such assistance as may be desired by the Registrar in the performance of their official duties.

14. The Senior Deputy Registrar, the Controller of Examinations, Deputy Registrars and Assistant Registrars shall be governed as regards leave, Provident fund, gratuity, pension and retirement, by the Statutes and Ordinances governing conditions of service of the establishment of the University contained in Chapter XXIV of the Laws of the University, Volume I, in so far as they apply.

CHAPTER VIII

UNIVERSITY DEPARTMENTS

Statute.

University Departments of Study and Research.

1 (b ). 'A University School', means a group of University Departments of Study and Research, formed and approved by the Syndicate.

1 ( c ). 'Dean' means any Head of a University Department of Study and Research who is designated as Dean by the Syndicate to be the Head of a School or Schools for such period as the Syndicate may decide.

2. Statute - Subjects - Provision of Departments :

There shall be University Departments of Study and Research in the following branches of knowledge:

1. Madras Centre:

(1) Indian History; (2) Ancient History and Archaeology;

(3) Economics; ( 4) Econometrics; ( 5) Politics and Public 1 (a) A University Department of Study and Research is one established by Statute and under the direct control of the University.

182 LAWS OF THE UNIVERSITY [CHAP.

Administration; ( 6) Indian Philosophy; (7) Psychology;

(8) Mathematics; (9) Statistics; (10) Centre of Advanced Study in Crystallography and Bio-Physics; ( 11) Theoretical Physics;

(12) Nuclear Physics; (13) Organic Chemistry; (14) Inorganic Chemistry; ( 15) Physical Chemistry; ( 16) Analytical Chemistry;

(17) Biochemistry; (18) Botany; (19) Zoology; (20) Geology and Geophysics; (21) Applied Geology; (22) Anthropology;

(23) Technology; (24) Legal Studies; (25) Commerce;

(26) Management Studies; * (27) Architecture; (28) Sanskrit;

(29) Tamil Literature; (30) Tamil Language; (31) Telugu; (32) Kannada;

(33) Malayalam; (34) Arabic, Persian and Urdu; (35) Hindi

(36) English; (37) Indian Music; (38) Sociology; (39) Area Studies; ( 40) Library and Information Science; ( 41) Journalism and Communication; ( 42) Education; ( 43) Adult and Continuing Education; ( 44) Defence Studies; ( 45) Geography; ( 46) J ainology;

(46) (a) Criminology; (47) Polymer Science; (48) French and other Foreign Languages; (49) Russian; (50) Energy; (51) Chair on Tamil Christian Literature; (52) Vaishnavism; (53) Anna Centre for public Affairs; (54) Islamic Studies; (55)Agro Economics Research Centre;

(56) Saiva Siddhantha; (57) Computer Science. (58) St. Thomas Department of Christian Studies. (59) Bio-Technology.

( 60) Dr. Ambedkar Centre for Economic Studies; ( 61) Physical Education; (62) Chair on Korean Studies; (63) Rajiv Gandhi Chair on Contemporary Studies; ( 64) Centre for Natural Hazards and Disaster Studies; (65) Centre for Ocean & Coastal Studies (COCS); (66) Centre for Environmental Science (CES); (67) Centre for Population Studies (CPS); (68) Centre for Herbal Science (CHS); (69) Centre for Infrastructural Management Studies (CIMS); (70) Centre for Research on Dravidian Movement; (71) Mahatma Gandhi Centre for Peace and Conflict Resolution. (72) National Centre for Nano Science and Nano Technology; (73) Centre for Cyber Forensics and Information Security; (7 4) Department of Network System and Information Technology;

(75) Department of Bio-informatics; (76) Department of Material Science; (77) Department of Social Work; (78) Department of Women Studies; (79) Sangappalagai for Tamil Development; (80) Madras * Since transferred to Anna University VIII] UNIVERSITY DEPARTMENTS 183 University Centre for Advanced Research and Development;

(81) National Centre for N eurotoxicity Research to Assist Drug Development; (82) Centre for Endangered Languages; (83) Centre for Stem Cell Research; (84) Centre for Water Resources Management;

(85) Department of Counselling Psychology.

II. Dr. A.L. Mudaliar Post-graduate Institute of Basic Medical Sciences. Taramani:

(1) Medical Biochemistry; (2) Anatomy; (3) Physiology;

(4) Microbiology; (5) Pharmacology and Environmental Toxicology; ( 6) Pathology; (7) Endocrinology; and (8) Genetics.

III Institute of Distance Education

(1) Zoology; (2) Economies; and (3) Chemistry.

(1) Geology; (2) Mathematics; and (3) Commerce.

3. A Department of Teaching is one which deals with a branch of knowledge pursued in the University and which is comprised within a Faculty of the University.

4. (a). 'Autonomous Department/ School' means any Department S A / School of Departments designated as tatue. utonomous D t t IS h I Autonomous Department / School of epar men c oo . Departments for this purpose.

4. (b) The University Departments of Study and Research specializing in the different branches of a particular discipline shall be formed into a School with a view to promote interdisciplinary and common interests of the departments.

* Transferred to Thiruvalluvar University under Tamil Nadu Act, 2002 ** Transferred to Periyar University under Periyar University Act, 1997 (Tamil Nadu Act 45 of 1997) Statue.

Department of Teaching Statue. Schools of University Departments 184 LAWS OF THE UNIVERSITY [CHAP.

5. The Syndicate may confer the status of autonomy on a Department/School of Departments of the University to conduct specified courses of study, subject to the conditions set forth below:

6. An autonomous Department / School will have autonomy in the matter of-

(i) framing syllabi and course contents adopting a pattern common to Departments / Schools;

(ii) arranging for instruction to students through courses conducted within the Departments/ Schools;

(iii) arranging for instruction in related interdisciplinary or optional subjects through other autonomous department / school of the University;

(iv) devising methods of assessment of the students;

(v) conducting examinations and applying such other methods of assessment as may be decided upon, and thereby evaluating the level of attainment of the students in relation to the requirements for the award of a degree, diploma; provided however that the evaluation of Ph.D. theses shall be arranged for by the Syndicate;

(vi) framing regulations for admission of students, subject to Statue 9 below.

7. (a) there shall be a Board of studies for each Autonomous School, which shall consist of -

(i) The Dean of the School (Ex-Officio-Chairman)

(ii) Heads of Departments belonging to the School (Ex-Officio)

(iii) One other Professor from each Department, where there are Professors other than the Heads of the Department.

VIII] UNIVERSITY DEPARTMENTS 185

(iv) One Reader and one Lecturer from each Department of the School.

(v) Three outside experts to be appointed by the Vice-Chancellor on the recommendation of the Dean of the School made in consultation with the Heads of the Departments belonging to the School.

(b) The members coming under (a) (iii) and (iv) supra shall serve for a term of one academic year, and shall be nominated by the Head of the Department concerned by rotation in order of seniority in their respective cadres within the Department.

(c) In the case of Autonomous Departments, the Head of the Department will be the Ex-Officio Chairman of the Board of Studies, and all other permanent academic staff members of the Board. Three outside experts will be appointed by the Vice-Chancellor to the Board on the recommendation of the Head of the Department.

( d) The term of office of outside experts shall be three years. ( e) The Dean of the School/ Head of the Department shall be the Chairman of the Board of Studies.

8. (a) There shall be anAutonomous Academic Council for all the Departments / Schools granted autonomy by the University. The decisions taken by the Autonomous Academic Council will not be subject to any further ratification by the Academic Council of the University or any other statutory bodies.

(b) The Autonomous Academic Council shall consist of -

(i) The Vice-Chancellor;

(ii) The Deans of the Autonomous Schools / Heads of Departments;

(iii) Heads of Departments in the Autonomous Schools;

(iv) THREE members nominated by the Academic Council;

186 LAWS OF THE UNIVERSITY [CHAP.

(v) THREE members nominated by the Senate;

( vi) THREE members nominated by the Syndicate;

( vii) ONE Professor other than the Head of the Department from each Autonomous School/ Department selected by rotation according to seniority;

(viii) ONE Reader from Autonomous Department/ Schools selected by rotation according to seniority;

(ix) ONE Lecturer from each autonomous Department/School selected by rotation according to seniority.

The term of office of the nominated / selected members under category (iv), (v), (vi), (vii), (viii), and (ix) will be for a period of ONE academic year.

( c) The Vice-Chancellor shall be Chairman of the Council. In the absence of the Vice-Chancellor at any particular meeting, the Autonomous Academic Council will elect from among its members the Chairman for the meeting.

( d) The Autonomous Academic Council shall be authority to make regulations governing the general requirements common to all Autonomous Department/Schools for qualifying for degrees/diplomas in each faculty. These requirements may include the pattern of courses and examinations and the mode of presentation of the results of evaluation of the candidates for the degrees, diplomas, etc. 9( a) The minimum qualifications for admission of students to courses of studies offered by the autonomous Departments / Schools shall not be less than those laid down by the University for the courses of study concerned, subject to rules of reservation for candidates belonging to Scheduled Castes, Scheduled Tribes and Backward Classes laid down by the State Government from time to time. VIII] UNIVERSITY DEPARTMENTS 187

(b) The minimum requirement for qualifying in the examination and classification of candidates in these examinations shall not be less than those prescribed by the University.

10. Degree, titles, diplomas and other academic distinctions shall be conferred by the University on those persons who have been certified by an Autonomous Department/School as being qualified for the same after having pursued an approved course of study in, and having been duly examined by the Department/School. The name of the Autonomous Department/School shall be indicated in the Diploma issued to the candidates.

11. The Syndicate shall have power to revoke the autonomy conferred on any Department/ School at any time for any valid reason.

12. (a) An University Department/School may be conferred the status of autonomy for a period not exceeding five years in the first instance subject to review of the functioning of the Department/School at the end of three years.

(b) It shall be competent for the Syndicate to extend the period beyond five years on an application made by the Department/School.

13. Notwithstanding the conferment of autonomous status on any Department/School, all provisions of the Act, the Statutes, the Ordinances and the Regulations of the University shall be applicable to the Autonomous Department/School, except those relating to matters specified in these Statutes. The University shall continue to exercise its general power of supervision over such an Autonomous Department/ School.

188 LAWS OF THE UNIVERSITY (STATUTES AND ORDINANCES)

UNIVERSITY PROFESSORSHIPS, EMERITUS

PROFESSORSHIPS, READERSHIPS AND

'LECTURERSHIPS, UNIVERSITY LECTURES [CHAP.

1. The Senate shall have powers to determine from time to Power to institute time, after considering from recommendations of the Academic Council and the Syndicate, the subjects for which Professorships, Readerships, Lectureships, or other teaching posts should be instituted and the several terms and the conditions subject to which such Professorships, Readerships, Lecturerships, or other Teaching posts should be instituted.

etc.

Abolition or suspension of Professorships etc.

2. The Senate shall have power to suspend or abolish any Professorship Readership, Lecturership, or other teaching posts after report from the Syndicate and the Academic Council thereon.

3. Teachers of the University shall be of three classes:

Professors, Associate Professors and Assistant Professors.

Cl fT h Incumbent Readers and Lecturers (Selection asses o eac ers . Grade) who have completed 3 years of service as on 0 1.01.2006 and direct recruits shall be re-designated as Associate Professor. Wherever the designation Lecturer and Reader occur in the Calendar the same shall be read as Assistant Professor and Reader/ Associate Professor respectively. The duties of Associate Professors and Assistant Professors shall be (a) to teach and (b) to engage in * Statute framed under the Act of 1923 and remaining in force under Section 56 of the Act as amended, until they are replaced.

Note: Wherever the designation Lecturer and Reader occurs in the Calendar the same shall be read as Assistant Professor and Reader/ Associate Professor respectively. IX] UNIVERSITY PROFESSORSHIPS ETC. 189 research. The duties of Professors shall include in addition to teaching and research the guidance and co-ordination of studies in their subjects in consultation and co-operation with the colleges".

3-A. Emeritus Professors: Notwithstanding anything contained in the Statutes, it shall be competent for the Syndicate to appoint distinguished Professors of repute who have retired from the services of this or of any other University or an affiliated college of this or of any other University as Emeritus Professors on such terms as may be decided upon by the Syndicate.

4. It shall be open to the Syndicate to appoint Teachers of the H 'T' h University without salary to take part in onorary Ieacters. . . . . .. University work in their respective subjects.

5. The Syndicate shall have power, upon sufficient cause shown P t d and after due investigation, by a resolution ower o suspen . P .c h" t approved of by not less than two-thirds of the roressors+a1ps, eIC., members of the Syndicate, to suspend any Teacher of the University from office and from the emoluments thereof in whole or in part for any period not exceeding one year, or to require him to retire, or to deprive him of office and during the suspension of any Teachers to make provision for his work; provided no such sentence of suspension, etc, shall have effect until approved by His Excellency, the Chancellor.

6. Qualifications for teachers in the Departments of the University; The following shall be qualifications of the teachers in the Departments of the University:

(i) Professor: An eminent scholar with published work of high quality, actively engaged in research, with 10 years of experience in post-graduate teaching and /or experience in research at the University IN ational Level Institutions, including experience of guiding research at doctoral level; ( or) An Outstanding scholar with established reputation who has made significant contribution to knowledge. Ordinance 190 LAWS OF THE UNIVERSITY [CHAP.

In exceptional cases, the teachers with 15 years ofUG teaching/ research experience could also be considered.

(ii) Reader: (i) Good academic record with a doctoral degree or equivalent published work, addition to these, candidates, who join from outside the University system, shall also possess atleast 55% of the marks or an equivalent grade of B in the 7 point scale, with letter grades 0, A, B, C,D,E and Fat the Master's degree level.

ii) A Master degree with at least 50% of marks or its equivalent grade 'B' in the seven point scale.

iii) Good academic record with a Ph.D. degree or equivalent published books.

iv) 5 years of experience of teaching and/ or research excluding the period spent for obtaining the research degrees and has made some measure in the areas of scholarship as evidenced by quality of publication / contribution to educational innovation, design of new courses and curricula.

(iii) Lecturer:

(i)Good Academic record with atleast 55% of the marks or an equivalent grade ofB in the 7 point scale with letter grades 0, A, B, C, D, E & Fat the Master's Degree level, in the relevant subject from an Indian University or an equivalent degree from a foreign University. Besides fulfilling the above qualifications, candidates should have cleared the eligibility (NET) for Lecturers conducted by the UGC, CSIR (OR) similar test accredited by the UGC.

NET ISLET shall remain the minimum eligibility condition for recruitment and appointment of Lecturers in Universities / Colleges/ Ins ti tuti ons.

Provided, however, that candidates, who are or have been awarded Ph.D., degree in compliance of the "University Grants Commission (minimum standards and procedure for award of Ph.D. Degree) IX] UNIVERSITY PROFESSORSHIPS ETC. 191 Regulation 2009, shall be exempted from the requirement of the minimum eligibility condition of NET ISLET for recruitment and appointment of Lecturer or equivalent positions in Universities / Colleges/ Institutions." "Provided that any relaxation in the prescribed qualifications can only be made by the University Grants Commission in a particular subject in which NET is not being conducted or enough number of candidates are not available with NET qualifications for a specified period only.

(This relaxation, if allowed, would be given based on sound justification and would apply to affected Universities for that particular subject for the specified period. No individual applications would be entertained.) (ii)Arelaxation of 5% maybe provided, from 55% to 50% of the marks, at the Masters Level for the SC/ST categories, physically handicapped and visually challenged persons.

(iii)Arelaxation of5% maybe provided from 55% to 50% of the marks to the Ph.D. degree holders who have passed their master's degree prior to 19" September 1991.

(iv) The Ph.D. should continue to be a compulsory requirement for the designation of Reader. However for other categories, like Registrars, Librarians and Physical Education Directors, the Ph.D. should be desirable and not an essential qualification.

The above qualification for Lecturers / Readers / Professors will be strictly applicable to new entrants / promotions to these posts. Subject to the fulfillment of the above general qualifications, it shall be competent for the Vice-Chancellor to specify the particular field of specialization under the main subject for the posts of Professor, Reader or Lecturer on the recommendation of the Head of the Department or in consultation with such experts as may be considered necessary by him in the case of new departments established by the competent authority.

192 LAWS OF THE UNIVERSITY [CHAP.

Note: The existing qualifications for the post of Professor and Reader for the Department of Defence Studies and Education have been modified and shown under the Ordinance 6(i) and 6(ii) and in respect of Lecturer the existing ordinance under 6-A is repealed and it has now been modified under the ordinance 6( A) as prescribed by the UGC Guidelines 1998 for the Department of Humanities, Social Science, Science, Commerce, Education and Physical Education. 6-A Educational Qualification for the post of Lecturer for the Departments of Humanities, Social Science, Science, commerce, Education, Physical Education.

Good academic record with atleast 55% of the marks or an equivalent grade of B in the 7 point scale with letter grades O,A,B,C,D,E, and Fat the Master's degree level in the relevant subject from a Indian University, or an equivalent degree from foreign University. Besides fulfilling the above qualifications, candidates should have cleared the eligibility test (NET) for Lecturers conducted by the University Grants Commission (UGC), Council of Scientific and Industrial Research (CSIR) or similar test accredited by the UGC. Subject to the fulfillment of the above general qualifications, it shall be competent for the Vice-Chancellor to specify the particular field of specialization under the main subject for the post of Professor, Reader, or Lecturer on the recommendation of the Head of the Department or in consultation with such experts as may be considered necessary by him in the cases of new departments established by the competent authority.

Note : The qualifications prescribed by the UGC for the Department of Journalism and Mass Communication will be incorporated afresh as Ordinance 6-B and the qualification of the Department of Music as Ordinance 6-C.

6-B Journalism and Mass Communication : Good academic record with at least 55% of the marks or an equivalent grade of B in the 7 point scale with letter grades O,A,B,C,D,E and Fat the Master's IX] UNIVERSITY PROFESSORSHIPS ETC. 193 degree level in Communication/Mass Communication, J oumalism from a Indian University or an equivalent degree from Foreign University. Besides, fulfilling the above qualifications, candidates should have cleared the eligibility test (NET) for Lecturers, conducted by the University Grants Commission. (or) At Least 55% of the marks or an equivalent grade of B in the 7 point scale with letter grades 0, A, B, C, D,E and F at the Master's degree level in the Humanities, Social Sciences / Sciences with atleast a Second Class Bachelor's Degree or Post-Graduate in Diploma in Communication / Mass Communication or Journalism from a recognized Indian University / National Institutes. Besides fulfilling the above qualifications, candidates should have cleared the eligibility test (NET) for lecturers conducted by the University Grants Commission (UGC), Council of Scientific and Industrial Research (CSIR) or similar test accredited by the UGC.

6-C Music: Good academic record with at least 55% of the marks or an equivalent grade of B in the 7 point scale with letter grades O,A.B,C,D,E and Fat the Master's degree level in the relevant subject or an equivalent degree from an Indian / Foreign University. Besides fulfilling the above qualifications, candidates should have cleared the eligibility test (NET) for Lecturers conducted by the University Grants Commission (UGC), Council of Scientific and Industrial Research (CSIR) or similar test accredited by the UGC.( or)

SEVEN POINT SCALE

Grade Grade Point Percentage Equivalent '0' Outstanding 5.50 - 6.00 75-100 'A' Very Good 4.50 - 5.49 65 - 74 'B' Good 3.50 - 4.49 55-64 'C' Average 2.50-3.49 45-54 'E' Poor 0.50-1.49 25-34 'F' Fail 0-0.49 0-24 194 LAWS OF THE UNIVERSITY [CHAP.

A traditional or a professional artist with a highly commendable professional achievement in the concerned subject.

Consequently, the existing Ordinance 6-C, the qualifications for the teaching posts in the PGIBMS, Taramani will be renumbered as 6-D.

However, the powers vested with the Vice-Chancellor to specify the particular field of specialisation under the main subject for the post of Professor, Reader or Lecturer on the recommendations of the Head of the Department or in consultation with such expert will continue as general qualification in the respective Ordinances viz. 6-D. Notwithstanding anything contained in the preceeding paragraphs, the qualifications for the teaching posts in the Dr. A L. Mudaliar Post-graduate Institute of Basic Medical Sciences, Taramani, Madras shall be as follows:

ANATOMY

Professor:

(i) M.Sc. with Ph.D. or D.Sc. in Anatomy /M.S. with Ph.D. or D.Sc. in Anatomy.

(ii) Five years of teaching and research experience as Reader in Reader:

(i) M.Sc. with Ph.D. inAnatomy/M.S. with Ph.D. in Anatomy or D.Sc. in Anatomy.

(ii) Three Years of teaching and research experience as Lecturer in a Medical/Dental/Research Institution.

Lecturer:

(i) M.Sc. Anatomy/M.S. Anatomy (ii) Three years of teaching / research experience in a Medical/Dental/Research Institution. IX] UNIVERSITY PROFESSORSHIPS ETC.

MEDICAL BIOCHEMISTRY

Professor:

A First or Second Class Post-graduate Degree with Ph.D. in the concerned/related interdisciplinary subject with not less than 10 years of post-graduate teaching and research experience and a proven academic record with creditable publications and evidence for active independent research and research guidance.

Reader:

A first or Second Class post-graduate Degree with Ph.D. in the concerned/related interdisciplinary subject with not less than five years of teaching and research experience of which three years should be at the post-graduate level.

Lecturer:

(i) A first or second class post-graduate degree with State/UGC CSIR National Level Screening test qualification or M.Phil or Ph.D. in the concerned/related interdisciplinary subject with not less than three years of teaching/research experience (ii) Besides the above, candidates with a Post-graduate Degree in Medical, Veterinary and other professional faculties in the concerned subject with not less than three years of teaching/research experience are also eligible.

MICROBIOLOGY

Professor:

A first or second class post-graduate degree with Ph.D. in Microbiology/related interdisciplinary subject with not less than 10 years of post-graduate teaching and research experience and proven academic record with creditable publications and evidence for active independent research and guidance.

Reader:

LAWS OF THE UNIVERSITY [CHAP.

(i) A first or second class post-graduate degree with Ph.D.

in Microbiology/ related interdisciplinary subject with not less than five years of teaching and research experience of which three years should be at the post-graduate level, (ii) Besides the above qualification, candidates with M.B.B.S. and M.D. in Microbiology with not less than five years of teaching and research experience of which 3 years should be at the post-graduate level are also eligible.

Lecturer:

(i) A first or second class post-graduate degree with state UGC­ CSIR National Level Screening Test qualification or M.Phil. or Ph.D .. in Microbiology/related interdisciplinary subject with not less than three years of teaching/research experience, (ii) Besides the above, candidates with a post-graduate degree in Microbiology in Medical, Veterinary and other Professional faculties in the concerned subject with not less than three years of teaching / research experience are also eligible.

PATHOLOGY

Professor:

Candidates with MBBS with MD/Ph.D./D.Sc. in the concerned subject with not less than 10 years of Post-graduate teaching and research experience at Medical college/Research Institute and proven academic record.

Reader:

Candidates with MBBS with MD/Ph.D./D.Sc. in the concerned subject with not less than five years of teaching and research experience of which three years should be at the post-graduate level.

IX] Lecturer:

UNIVERSITY PROFESSORSHIPS ETC. 197

Candidates with MBBS with MD/Ph.D./D.Sc. in the concerned subject

PHARMACOLOGY AND ENVIRONMENTAL

TOXICOLOGY

Professor:

A first or second class post-graduate degree with Ph.D. in Pharmacology/Environmental Toxicology and related interdisciplinary subject with not less than 10 years of Post-graduate teaching and research experience and a proven academic record with creditable publications and evidences for active independent research and research guidance.

Reader:

A first or second class Post-graduate degree with Ph.D. in Pharmacology/Environmental Toxicology and related interdisciplinary subject with not less than 5 years of teaching and research experience of which three years should be at the post-graduate level (ii) for the teaching posts specified exclusively for Pharmacology, candidates with a post-graduate degree in Pharmacology, from faculties of Medicine or Veterinary or Pharmacy with not less than 5 years of teaching and research experience of which three years should be at the post-graduate level are eligible.

Lecturer:

(i) A first or second class Post-graduate degree in Pharmacology, Environmental Toxicology and related inter-disciplinary subject with not less than 3 years of teaching/research experience (ii) In case of post-graduates in Faculty of Science, State/UGC-CSIR National level 198 LAWS OF THE UNIVERSITY [CHAP.

Screening Test qualification or M.Phil or Ph.D. in the concerned subject or a related inter-disciplinary subject is essential. (iii) For the teaching posts specified exclusively for Pharmacology, candidates with a post­ graduate degree in Pharmacology from faculties of Medicine or Veterinary or Pharmacy with not less than three years of teaching/ research experience are only eligible.

PHYSIOLOGY

Professor:

A first or second class Post-graduate degree with Ph.D. in the concerned /related inter-disciplinary subject with not less than 1 Oyears of post-graduate teaching and research experience and a proven academic record with creditable publications and evidence for active independent research guidance.

Reader:

A first or second class post-graduate degree with Ph.D. in the concerned/related inter-disciplinary subject with not less than 5 years of teaching and research experience of which three years should be at the post-graduate level (ii) For Department of Physiology besides the above qualifications, candidates with MBBS and MD/MS in the concerned subject with not less than five years of teaching and research experience of which three years should be at the post - graduate level are also eligible.

Lecturer:

(i) A first or second class post-graduate Degree with State/UGC/ CSIR National level Screening Test qualification or M.Phil or Ph.D. in the concerned/related inter-disciplinary subject with not less than three years of teaching/research experience (ii) Besides the above, candidates with a post-graduate degree in Medical, Veterinary and other professional faculties in the concerned subject with not less than three years of teaching/research experience are also eligible.

IX] UNIVERSITY PROFESSORSHIPS ETC.

ENDOCRINOLOGY

Professor:

A first or high second class post-graduate degree with M.Phil and Ph.D. in the subject; Not less than 10 years of Post-graduate teaching and research experience in guiding and supervising independently research scholars for Ph.D. Degree in the subject and in handling independent research projects of applied nature; with publication of research papers in accredited national and international Journals.

Reader:

A first or high second class post-graduate degree with M.Phil. and Ph.D. Degree in the subject; Not less than 5 years of Post-graduate teaching and research experience. Experience in guiding and supervising research scholars for M.Phil. or Ph.D. Degree in the subject; Experience and specialization in modem techniques in the field; Publication of research papers in accredited National and International Journals.

Lecturer:

A first or high second class post-graduate Degree with M.Phil and Ph.D. Degree in the subject and a pass in state/UGC/CSIR National Level Screening Test of eligibility for Lecturership. Not less than three years of teaching/research experience with publication of research papers in accredited National and International Journals.

GENETICS

Professor:

A first or second class post-graduate degree with Ph.D. in the concerned/related inter-disciplinary subject with not less than 10 years of post-graduate teaching and research experience and a proven 200 LAWS OF THE UNIVERSITY [CHAP.

academic record with creditable publications and evidences for active independent research and research guidance.

Reader:

A first or second class post-graduate degree with Ph.D. in the concerned/related inter-disciplinary subject with not less than 5 years of teaching and research experience of which three years should be at the post-graduate level.

Lecturer:

A first or second class post-graduate degree with State/UGC/CSIR National Level Screening Test Qualification or M.Phil. or Ph.D. in the concerned/related interdisciplinary subject with not less than three years of teaching/research experience.

Subject to the fulfillment of the above general qualifications a) The Heads of the Departments shall specify the particular field of specialization under the concerned subject and the related inter­ disciplinary subjects for the posts of Professor, Reader or Lecturer. b) In case of Departments in need of faculties at the level of Professor, Reader or Lecturer from related inter-disciplinary areas, the posts shall be advertised as per the recommendations of the Heads of Departments for candidates qualified in the specified inter-disciplinary areas only and not in the concerned subject.

( c) In the case of new Departments to be established by the competent authority, it shall be competent for the Vice-Chancellor to specify the field of specialization in the concerned subject in consultation with such experts as may be considered necessary by him. Professor: (i) A basic Medical degree MBBS (ii) A first or second class PG degree in Immunology, M.D Immunology or Ph.D. Degree IX] UNIVERSITY PROFESSORSHIPS ETC. 201

(iii) 11 years of teaching experience (of which 6 years as Reader). Reader: (i) A basic medical degree MBBS (ii) A first or second class PG degree in Immunology or a Ph.D. Degree (iii) 6 years of teaching and research experience of which 3 years as Lecturer (iv) Non-medical graduate with M.Sc. Immunology with 6 years of teaching experience may also be considered.

Lecturer: (i) A basic medical degree MBBS, (ii) A first or second class PG degree in Immunology or a Ph.D. degree (iii) 3 years of teaching experience of which 1 year should be after PG qualification

(iv) Non-medical graduates with M.Sc. Immunology with three years of teaching and research experience may also be considered.

Educational Qualifications for the posts of Librarian, Deputy Librarian, Assistant Librarian, Director of Physical Education and Assistant Director of Physical Education in the University.

6(E) Librarian: (i) Master's Degree in Library Science / Information science/ Documentation with atleast 55% of the marks or its equivalent grade ofB in the UGC seven point scale and consistently good academic record.

(ii) At least thirteen years as Deputy Librarian in a University Library or eighteen year's experience as a College Librarian.

(iii) Evidence of innovative library service and organization of published work.

Desirable: M.Phil/Ph.D degree in Library Science / Information Science/ Documentation/ Archives and Manuscript keeping.

Deputy Librarian: (i) Master Degree in Library Science / Information Science/ Documentation with at least 55% of the marks or its equivalent grade of B in the UGC seven point scale and consistently good academic record.

(ii) Five years experience as an Assistant University Librarian / College Librarian.

202 LAWS OF THE UNIVERSITY [CHAP.

(iii) Evidence of innovative library services published work and professional commitment, computerization of Library.

Desirable: M.Phil/Ph.D degree in Library Science / Information Science / Documentation/ Archieves and Manuscript keeping, computerization of Library.

Assistant Librarian/ Documentation Officer: (i) Qualifying in the National Level Test conducted for the purpose by the UGC or any other agency approved by the UGC.

(ii) Master's degree in Library Science/ Information Science/ Documentation or an equivalent professional degree with atleast 55% of the marks or equivalent grade of"B" in the UGC seven point scale plus a consistently good academic record, computerization of Library. 6-(F) Director of Physical Education: (i) Ph.D. in Physical Education.

(ii) Experience of atleast ten years as University Deputy Director of Physical Education or Fifteen years as University Assistant Director of Physical Education / College Director of Physical Education (Selection Grade).

(iii) Participation in at least two National/ International Seminars I Conference.

(iv) Consistently good appraisal reports.

( v) Evidence of organizing competitions and conducting coaching camps of at least two week's duration.

(vi) Evidence of having produced good performance teams / Athletes for competitions like State / National / Inter-University / Combined University etc.

Assistant Director of Physical Education and Sports: (i) Master's degree in Physical Education (2 years course) or Master's degree in Sports or an equivalent degree with atleast 55% of the marks IX] UNIVERSITY PROFESSORSHIPS ETC. 203 or its equivalent grade of "B" in the UGC 7 point scale plus a consistently good academic record.

(ii) Record of having represented the University/ College at the Inter - University / Inter - Collegiate competitions or the State in National Championships.

(iii) passed the Physical fitness test.

(iv) Qualifying in the national Test conducted for the purpose by the UGC or any other agency approved by the UGC.

6-(G) The rule of reservation shall apply to all categories of posts of which the cadre strength is more than one. Each teaching and research department shall be taken as an individual unit for each cadre and communal reservation and rotation be followed as per Government directives in force and also in accordance with the amendments issued from time to time.

Communal reservation and roster be applied to the post when its cadre strength exceeds one.

7. FULL-TIME TEACHERS OF THE UNIVERSITY Committee to appoint Teachers For the post of Lecturer:

1. The Vice-Chancellor to be the Chairperson of the Selection Committee.

2. Three experts in the concerned subjects to be invited on the basis of the list recommended by the Vice-Chancellor and approved by the Executive Council / Syndicate.

3. Dean of the concerned faculty / Head / Chairperson of the Department.

4. The Academician Nominated by the Visitor/ Chancellor.

204 LAWS OF THE UNIVERSITY [CHAP.

5. One SC/ST member in the cadre of Professor in the subject concerned from the University to be nominated by the Vice-Chancellor. In case of non availability of any SC/ST member in the cadre of Professor in the particular subject, the SC/ST member available in the cadre of professor in any other faculties may be considered, as a special case.

N.B: The quorum should be four out of which at least two outside subject experts must be present.

For the post of Reader:

1. The Vice-Chancellor to be the Chairperson of the Selection Committee.

2. An academician who is the nominee of the Visitor/ Chancellor.

3. Three experts in the concerned subjects to be invited on the basis of the list recommended by the Vice-Chancellor and approved by the Executive Council / Syndicate.

4. Dean of the Faculty.

5. Head / Chairperson of the Department.

6. One SC/ST member in the cadre of Professor in the subject concerned from the University to be nominated by the Vice-Chancellor. In case of non availability of any SC/ST member in the cadre of Professor in the particular subject, the SC/ST member available in the cadre of Professor in any other faculties may be considered, as a special case.

N .B: At least four members including two outside experts, must constitute the quorum.

IX] UNIVERSITY PROFESSORSHIPS ETC. 205 For the post of Professor:

The process of Selection should involve inviting the bio-data and reprints of three major publications of which one could be a book or research report, before interview and getting them assessed by the same three external experts, who are to be invited for the interview. The assessment report must be placed before Selection Committee. The composition of the Selection Committee for the post of a Professor will be the same as proposed for the post of Reader. It may be ensured that the process of selection in every case is transparent and credible. Notwithstanding anything contained in the foregoing, it shall be competent for the Syndicate to promote on a subsequent date to the higher grade of Professor any person who was originally appointed in the grade of Reader and Head of the Department under the above procedure, provided that the original appointment of Reader as Head of the Department was made in exercise of a discretion left to the Syndicate to appoint any person either in the grade of Reader or in the grade of Professor.

Notwithstanding anything contained in the foregoing, it shall also be competent for the Syndicate to promote on a subsequent date to the higher grade of Professor or Reader, anyone who was originally appointed in a lower grade, provided such Professorships or Readerships have been instituted by the Senate after consulting the Academic Council, in order to be available for promotion of Teachers belonging to a specified category of University Department.

CAREER ADVANCEMENT SCHEME FOR TEACHERS:

7(a) : (i) The minimum length of service for eligibility to move into the grade of Lecturer (Senior scale) would be four years for those with Ph.D., five years for those with M.Phil, and six years for others as a Lecturer and for eligibility to move into the Grade of Lecturer (Selection Grade)/ Reader, the minimum length of services as Lecturer (Senior Scale) shall be uniformly five years.

206 LAWS OF THE UNIVERSITY [CHAP.

(ii) For movement into grades of Reader and above, the minimum of eligibility criterion would be Ph.D. Those teachers without Ph.D. can go upto the level of Lecturer (Selection Grade).

(iii) A Reader with a minimum of eight years of service will be eligible for consideration for appointment as a Professor.

(iv) For every upward movement, a selection process would be evolved for which appropriate guidelines would be laid down by the U.G.C. in consultation with the Government.

( v) If the number of years required in a feeder cadre are less than those stipulated in this notification, thus entailing hardship to those who have completed more than the total number of years in their entire service for eligibility in the cadre, may be placed in the next higher cadre after adjusting the total number of years.

7 ( aa) Previous service, as a Lecturer or equivalent in a University, College, National Laboratory, or other Scientific Organizations, e.g., CSIR, ICAR, DRDO, UGC, ICSSR, ICHR and as a University Grants Commission Research Scientist in the cadre of Lecturer, shall be counted for placement of Lecturer in Senior Scale/Selection Grade provided that;

(i) The post was in an equivalent grade/scale of pay as the post of a Lecturer;

(ii) The qualifications for the post were not lower than the qualifications prescribed by the University Grants Commission for the post of Lecturer;

(iii) The candidates who apply for direct recruitment should apply through proper channels;

(iv) The concerned Lecturer possessed the minimum qualifications prescribed by the University Grants Commission for appointment as Lecturer;

IX] UNIVERSITY PROFESSORSHIPS ETC. 207

(v) The post was filled in accordance with the prescribed selection procedure as laid down by the University/State Government/ Central Government/ Institution's regulations;

(vi) For promotion from Reader to Professor the past services rendered as Reader/ Associate Professor (in the scale of pay of Rs.3700-5700 or revised scale ofRs.12,000-18,300) in any other recognized University/ College be counted for promotion to the post of Professor under Career Advancement Scheme.

Break in service up to One year may be condoned in the following cases:

(i) Termination of services of the teachers at the end of academic year.

(ii) Termination of services on account of no vacant positions.

(iii) The break of service caused due to joining from one aided college to another Government College I Aided College I University and from Government College to Aided Colleges.

(iv) Break in service for more than one year shall not be condoned. ( v) Such counting of services shall be considered only for promotion ( vi) The monetary benefit for such counting of services shall be effected from the date of approval by the Syndicate of the University of Madras.

( vii) The counting of past services shall be restricted to maximum of two years and given effect after the completion of probationary period and confirmation of services.

( viii) The past services of the teachers in Government / Government Aided Colleges / University / Other recognized institutions as indicated in the said G.O who have put in service after obtaining Ph.D. or clearance of NET ISLET which is the norm of the UGC for PG teaching shall alone be counted.

208 LAWS OF THE UNIVERSITY [CHAP.

Counting of services in the cases where the Teachers put in past services in the University of Madras:

1. The past services of the Teachers of the University of Madras appointed on contract basis or as Teaching and Research Fellows on consolidated salary in the University Departments alone be considered for CAS, provided the candidates possessed Ph.D. I passed NET / SLET at the time of appointment.

2. The services put in by the teachers in the University as Guest Lecturers shall not be considered for counting.

3. Counting of past services shall be considered only once in career. 7(b) Alteration of Date of Birth: - (i) If, at the time of appointment, a teacher claims that the date of his birth is different from that entered in his SSLC or Matriculation Register or School records, he shall make an application to the University of Madras furnishing the evidence on which he relies upon and explaining how the mistake occurred. The application shall be forwarded to the Board of Revenue for report after investigation by an officer not below the rank of Deputy Collector and on receipt of the report, the appointing authority shall decide whether the alteration of date of birth may be permitted or the application may be rejected.

(ii) Provided that in the case of candidate who was born outside the State of Tamil N adu, the investigation through the Board of Revenue shall be dispensed with, and the appointing authority shall examine and scrutinize the records that may be produced by the teacher and shall decide whether the alteration of date of birth may be permitted or the application may be rejected. The decision of the Syndicate is final.

(iii) After a teacher has entered into service, an application to alter the date of his birth as already entered in the official records shall be entertained only if such an application is made within five years of such entry into University service.

IX] UNIVERSITY PROFESSORSHIPS ETC. 209

(iv) Any application received after five years after entry into service or any application, which is not supported by entries in Secondary School Leaving Certificate, School, College or University records, birth extract from records oflocal bodies or military discharge certificates, shall be summarily rejected.

(v) In considering the question of permitting an alteration on the date of birth as entered in the official records even when such entry is proved to have been due to a bonafide mistake, the appointing authority shall take into consideration the circumstances whether the applicant would normally be eligible for appointment to the post at the time of entry into service, had his age been correctly stated and what would have been its effect on his service and the service conditions of other teachers in the University service and may permit the alteration subject to such condition as they or it may deem fit to impose.

(vi) The procedure laid down in sub-rule (i) shall be followed in all cases where alteration of date of birth is proposed suo moto by the Head of Office on the basis of medical opinion, in the absence of any other authoritative records.

( vii) The decision of the Syndicate, who is the appointing authority shall be final.

7 ( C) Correction of Date of Birth: After a person has entered, if it is found that the date of his birth entered in his Service Register is different from that entered in the SSLC book, which may be due to some clerical error or otherwise wrong entries, application for correction of such wrong entries shall be made to the appointing authority. Such correction in the official records can be made straightway by the Registrar.

8. Except in the case of experienced person who have already gained distinction in their subject and who are appointed as Professors, persons appointed to teaching posts of Lecturers, Readers and professors shall in the first instance be on probation for a term of two years in Term of Office 210 LAWS OF THE UNIVERSITY [CHAP.

their respective posts and such appointments shall be subject to confirmation at the end of that period on satisfactory completion of the period of probation. Thereafter, the appointment shall be permanent, subject to an age limit, which shall be 60 years however subject to the provisions in Law 5.

Provided that a teacher who has satisfactorily completed his probation in a lower teaching post and has been confirmed in that post shall not be required to put in a further period of probation if he is appointed to a higher teaching post subsequently.

A member of the teaching staff may be permitted to retire after attaining the age of 58 on proportionate pension.

9. Nothing in Law 8 shall prevent the establishment in special Short term cases of short term appointments with special appointments arrangements as regards salary.

without the express permission of the Syndicate.

10. A Paid Teacher of the University shall not engage in remunerative work other than that of his office Service Conditions of 10-(a) Code of Professional Ethics: A paid Teacher of the University shall follow the 'Code of Professional Ethics' as furnished in Appendix-E.

1 0(A) Code of Conduct and Discipline for Avoidance of Sexual Harassment and Maintenance of Equality of Opportunity is as furnished in Appendix - F.

Provident Fund-

11. Permanent full-time teachers of the University recruited from the I" April 1961 shall be entitled to benefits of cum- Insurance in accordance with the rules Insurance. which are appended to this Chapter, provided that a teacher who is already in service shall have the option of remaining under the existing Provident Fund rule or of coming under the new scheme of Pension-cum-Provident Fund-cum- IX] UNIVERSITY PROFESSORSHIPS ETC. 211 Gratuity-cum-Insurance. Such option shall be exercised by a teacher in writing and shall be communicated before the 30 June 1961 to the Registrar. The option once exercised shall be final.

12. Teachers of the University shall be required to live in Madras* Teacher to remain except during the vacation time and during Madras during ordinary or combined leave. Permission to term time leave Madras during term time may be granted by the Syndicate or in a case of urgency by the Vice-Chancellor.

13.(i) Full-time teachers of the University, except those working in the Institute of Correspondence Education, shall be entitled to a summer vacation of two months from 1I" May to the 30" June(both days inclusive) and all gazetted holidays in addition to those fixed by the Syndicate.

(ii) Full-time teachers working in the Institute of Correspondence Education shall be entitled to summer vacation of one month during April/May/June and one month during October/ November on staggering basis by rotation and all gazetted holidays in addition to those fixed by the Syndicate.

14. The Syndicate shall have power to grant leave to Teachers of the University and to pay leave allowances, in accordance with such rules as may be prescribed.

15. Leave cannot be claimed as of right; and when the exigencies of the University so require, discretion to refuse or revoke leave of any description is reserved to the authority empowered to grant it, viz, the Syndicate.

16. Casual leave may be granted for not more than ten days at a time including holidays or twelve days in all in an year. In addition, Now Madras known as Chennai Holidays and Vacation.

Power to grant leave.

allowances Leave and Leave 212 LAWS OF THE UNIVERSITY [CHAP.

three days 'Restricted Holidays' may be granted to a teacher in a calendar year.

17. Ordinary leave on half salary will be earned by a teacher of the University at the rate of one month for every academic year, including the summer vacation, with the privilege of accumulating such leave upto maximum period of 16 (sixteen) months.

18. (i) Ordinary leave on half salary earned by a teacher of the University may be converted into ordinary leave on full salary for half the period at the option of the teacher; and ordinary leave on half salary or on full salary may be combined with the vacation, provided that the combined leave does not exceed six months. However, in the case of sabbatical leave, a teacher shall be allowed to avail of leave standing to his credit upto a maximum of 12 months including vacation. The rate of leave salary shall be based on the last drawn prior to his proceeding on leave.

(ii) The Earned Leave on half pay at credit on the date of retirement of University teachers, shall be encashed by the teacher subject to a maximum of eight months on full pay. The University teachers be permitted to surrender earned leaved for 15 days, on full pay, for the purpose of encashment once in 12 months or 3 0 days on full pay once in 24 months without actually going on leave.

(iii) The Earned Leave on Half pay at credit on the date of death of the University Teachers, on or after 01-07-96 shall be encashed subject to a maximum of eight months on full pay".

(iv) (a) Leave on Private Affairs:- The unearned leave on private affairs shall be granted to permanent University teachers for a period of 3 months for the first 10 years of service which may be carried forward beyond 10 years when alone the University teachers shall be made eligible for full period of 6 months.

IX] UNIVERSITY PROFESSORSHIPS ETC. 213

(b) The leave on private affairs may be combined with earned leave but the total amount ofleave so combined, admissible at any one time, shall be limited to six months.

( c) Fifty percent of leave on private affairs standing to the credit on the retirement of University teachers shall be encashed by the teachers subject to a maximum of90 days.

19. The Syndicate may grant Sabbatical leave to the University Professors as occasion arises. The terms and conditions for grant of sabbatical Leave are as follows:

(a) Eligibility: Professors in the University shall be eligible for Sabbatical Leave after a Continuous Service of six years in this University for purposes of study , research and writing books/ manuals within the country or abroad. Sabbatical leave can be availed for a period of six months for every three years of Continuous Service in this University as Professor.

(b) Application and Report: The Programme to be followed during Sabbatical Leave shall be submitted to the University for approval along with the application for grant of leave at least two months in advance and on return from leave, the teacher shall submit a report to the University on the nature of work undertaken during the period of leave along with the Publications, if any, at the time of joining duty. ( c) In reckoning the service in the Professor's grade for this purpose, three years service rendered without any break in this University will be taken into account. It should not be intervened by any absence for a period exceeding three months [ excluding vacation]. In reckoning the services the period of attending conferences, workshops, seminars and casual leave, medical leave or earned leave for a period not exceeding three months will not be counted as break in service. For any absence for a period exceeding three months, service for an additional period of equal duration will have to be rendered for the completion of three years service, for purpose of sabbatical leave. 214 LAWS OF THE UNIVERSITY [CHAP.

( d) Sabbatical leave shall be granted for a period of six months including vacation. Vacation shall not be allowed to be prefixed or suffixed with Sabbatical leave ( e) Sabbatical Leave may be granted in two spells of one year each only, or in four spells of six months each only, or combination during the entire period of service as Professor in this University. There shall be a gap of not less than three years of approved service before availing each spell of six months of Sabbatical Leave. Sabbatical Leave can be availed in six months or one year or as part thereof. However, such spell shall be accounted as a term of six months or one year as the case maybe.

(f) During the period of sabbatical leave the Professor shall be relieved from all academic and administrative responsibilities except guiding of research students and executing research projects. Such responsibilities of the Professor shall be assigned to the next senior person of the department.

(g) During the period of Sabbatical Leave, the Professor shall be allowed to draw the increment on the due date and the period of leave shall also count as service for purposes of pension/retirement benefits, provided that the Professor re-joins the University on the expiry of his/her leave.

(h) A Professor shall during the period of Sabbatical Leave, be paid full pay and allowances [subject to the prescribed conditions fulfilled] at the rates applicable to him/her immediately prior to his/ her proceeding on Sabbatical Leave. The University shall not, however, fill up his/her post.

(i) A Professor on Sabbatical Leave shall not take up during the period of the leave, any regular appointment under another Organization in India or abroad. However, he/she shall be allowed to accept a fellowship or a Research Scholarship or an adhoc teaching or visiting professor/ fellow or research consultant with honorarium or any other form of assistance other than regular employment with the prior permission of the Syndicate.

IX] UNIVERSITY PROFESSORSHIPS ETC. 215

(j) Service to be rendered after sabbatical leave: Notwithstanding the provisions applicable in sabbatical Leave the teacher availing sabbatical leave shall serve the University for a minimum period of two years before attaining the age of superannuation. However, the Syndicate may exempt teachers who are elevated as Vice-Chancellors, Director of National level Institutions/State Level Organizations or such other positions of repute from the above stipulation.

20. Salary during leave will be paid in rupees in India or at the current rate of exchange in London when the leave is taken out of India.

21. Leave not earned may be granted to a teacher subject to the following conditions:

(a) On Medical Certificate on full pay for a maximum period of eighteen months;

Provided that sanction of such medical leave shall be regulated as follows with reference to the period of service put in by the teacher. Period of Service Upto 5 years More than 5 years but less than 10 years More than 10 years but less than 15 years More than 15 years but less than 20 years More than 20 years Leave on Medical Certificate to which the teacher may be entitled 3 months 6 months 9 months 12 months 18 months Provided also that the leave mentioned in Column (2) supra shall be reduced by the period of leave, if any, already availed of. 216 LAWS OF THE UNIVERSITY [CHAP.

(b) Otherwise than on medical certificate for not more than 3 months at any one time and one year in the whole service, without allowances.

( c) Maternity leave on full salary may be granted to married women teaching staff for a period which may extend upto 90 days; which may be spread over from the pre-confinement rest to post­ confinement recuperation at the option of the teaching staff. The Maternity leave will not be admissible to a women staff member with more than three children. Maternity leave shall be allowed to married women staff members even for their third confinement if they are having two living children.

Non-permanent married women staff members who have completed one year of service which shall include period spent on leave with pay may also be granted maternity upto 90 days but they shall first exhaust their earned leave at credit and avail of the balance, if any, of the 90 days as Maternity leave.

21 ( d) Rules for the grant of Study leave to the Readers I Lecturers. ( 1) Eligibility: A permanent whole time Lecturer or Reader in the University (Other than Professor of the University) with not less than two years of continuous service is eligible for study leave to pursue a special line of study or research directly related to his work in the University or to make a special study of the various aspects of the University organization and methods of education giving full plan of work; provided that the Syndicate of the University may in special circumstances of a case shall waive the condition of Two years' service being continuous.

(2) Service: (a) In computing the length of service, the time during which a person was on probation or engaged as a Research Assistant shall be reckoned; provided (i) the person is a teacher on the date of the application and (ii) there is no break in service.

IX] UNIVERSITY PROFESSORSHIPS ETC. 217

(b) Study leave shall not be granted to a teacher who is due to retire within three years of the date on which he is expected to return to duty after the expiry of study leave.

(3) Duration: (a) Study leave shall be granted by the Syndicate on the recommendation of the Syndicate Committee, for a period of not more than two years save in very exceptional cases in which the Syndicate is satisfied that such extension beyond two years is unavoidable on academic grounds and necessary in the interest of the University.

(b) Study leave shall be granted more than once provided that not less than five years have elapsed after the teacher returned to duty on completion of earlier spell of study leave. For subsequent spell of study leave, the teacher shall indicate the work done during the period of earlier leave as also give details of work to be done during the proposed spell of study leave.

( c) Subject to a maximum period of absence from duty on leave not exceeding three years, study leave may be combined with earned leave, half pay leave, extraordinary leave or vacation, provided that the earned leave at the credit of the Lecturer shall be availed of at the commencement of study leave. When the study leave is taken in continuation of vacation, the period of study leave shall be deemed to begin to run on the expiry of the vacation.

(4) Salary: (a) During the period of Study leave, the Lecturer/ Reader shall be paid full pay and allowances as otherwise admissible at the rates applicable to him immediately prior to his proceeding on study leave.

(b) While determining the admissibility of Leave Salary during the period of Study leave, the following guidelines shall apply taking into account of amount of scholarship/fellowship or other financial assistance awarded to the teacher:

(i) US$ 40,000 and above per annum: Leave shall be granted Without pay.

218 LAWS OF THE UNIVERSITY [CHAP.

(ii) US$20,000 and above but Below US$ 40,000 per annum : Leave on half pay.

(iii) Below US$ 20,000 per annum : Leave with full pay.

The monetary equivalent in respect of other currencies shall be reckoned suitably with respect to exchange values. In respect of the amount received in India, it shall be regulated as follows:

i) If the amount is equal or more than his monthly salary Leave shall be granted without pay.

ii) If the amount is equal or more than half salary but below full salary -Leave on half pay.

iii) If the amount is less than half salary - Leave with full pay. It shall be the duty of the teacher granted study leave to communicate immediately to the University, financial assistance received in any form by him during the course of the study leave from any person or institution what so ever.

( c) If a teacher who is granted study leave is permitted to receive and retain any remuneration in respect of part-time employment during the period of study leave, he shall ordinarily not be granted any study leave salary but in such cases, where the amount of remuneration received in respect of such part-time employment is considered inadequate, the Syndicate may determine the quantum of leave salary payable in each case.

( 5) Service Benefits: A teacher granted study leave shall on his return and rejoining the service of the University be eligible to the benefit of the annual increments which he would have earned in the course of time but for his proceeding on study leave with no claim for arrears. The period of study leave shall count as service for purposes of retirement benefits, provided that the teacher rejoins the University and serve the prescribed period for which bond has been executed as a condition for grant of leave.

IX] UNIVERSITY PROFESSORSHIPS ETC. 219

(6) Minimum Service to be rendered after Study leave:

(a) A teacher availing of study leave shall undertake that he shall serve the University continuously for DOUBLE the period of study leave subject to a maximum of three years from the date of his resuming duty after expiry of study leave.

(b) After the leave has been sanctioned, the teacher shall before availing of the leave, execute a bond in favour of the University in the prescribed form undertaking to serve the University for not less than DOUBLE the period of study leave subject to a maximum period of three years with two sureties acceptable to the University who shall be liable to pay to the University the amount recoverable from the teacher on his failure to fulfill the obligations of the Bond. In the alternative for sureties, the teacher may give security of immovable property or fidelity Bond oflnsurance Company or a Guarantee from a Scheduled Bank acceptable to the University.

( c) A teacher (i) who is unable to complete his studies within the period of Study leave granted to him or (ii) who fails to rejoin the service of the University on the expiry of his study leave or (iii) who rejoins the service of the University but leave the service without completing the prescribed period of service after rejoining the service or (iv) who within the said period is dismissed or removed from service by the University, shall be liable to refund to the University the amount of leave salary, and allowances and other expenses incurred on the teacher or paid to him or on his behalf in connection with the course of study provided that if a teacher had served the University for a period of not less than half of the period of service under the Bond on return from leave, he shall refund to the University half of the amount calculated as above. In case the teacher had been granted study leave without pay and allowances, he shall be liable to pay to the University an amount equivalent to his four months pay and allowances last drawn as well as other expenses incurred by the University in connection with the course of study.

( d) If a teacher asks for extension of study leave and is not granted but does not rejoin on the expiry of the leave originally sanctioned he 220 LAWS OF THE UNIVERSITY [CHAP.

will be deemed to have failed to rejoin the service on the expiry of his leave for purpose of recovery of the dues under this Rule.

( e) Notwithstanding the above, the Syndicate may order that nothing in this rule shall apply to a teacher who within three years of return to duty from Study leave is permitted to retire from service on medical grounds, provided that the Syndicate may in any other exceptional case, waive or reduce for reasons to be recorded, the amount refundable by a teacher under this rule.

(7) Cancellation: Study leave granted to a teacher shall be deemed to be cancelled in case it is not availed of within six months of its sanction, provided that where study leave granted has been so cancelled the teacher may apply again for such leave.

(8) Course of Study and Reports:

(a) No teacher who has been granted study leave shall be permitted to alter substantially the course of study or the programme of a research without the permission of the Syndicate. When the course of study falls short of study leave sanctioned, the teacher shall resume duty on the conclusion of the course of study unless the previous approval of the Syndicate to treat the period of short fall as ordinary leave has been obtained.

(b) The teacher shall submit to the Registrar six monthly reports of the progress in his studies from his supervisor or the Head of the Institution. This report shall reach the Registrar within one month of the expiry of every six-month of the study leave. If the report does not reach the Registrar within the time specified, the payment of salary may be deferred till the receipt of such report.

21 (e) Rules for the grant of Lien to the teachers (Lecturers/ Readers/ Professors)

1. Eligibility to Apply:- Lien may be granted to a University teacher who is permanent whole time employee with not less than 3 (three) years of continuous service in the University.

IX] UNIVERSITY PROFESSORSHIPS ETC. 221

2. Duration and Extension of Lien:- Lien shall be granted by the Syndicate for a maximum period of 3 (three) years only. However, such lien shall be for a initial period of one year and extendable annually for a further period of two years only. Lien shall be availed for a minimum period of six months and if availed in spells, not more than 3 spells in the entire service subject to the condition that the lien does not exceed three years, provided that sanction oflien shall be regulated as follows with reference to the period of service rendered by the teacher in this University.

Period of Service Up to 5 years More than 5 years but less than 15 years More than 15 years Lien permissible One year Two years Three years

3. Service Benefits:- A teacher granted lien shall be eligible for annual increments which he/she would have earned in the course of time but not eligible for claim of arrears. The period oflien shall count as service for purpose of retirement benefits provided that he/she has paid the leave salary contribution and pension contribution.

4. Service to be rendered after Lien:- Notwithstanding the provisions applicable in Sabbatical Leave and Study Leave, the teacher availing Lien shall serve the University for a minimum period of two years before attaining the age of retirement. However, the Syndicate may exempt teachers who are elevated as Vice-Chancellors, Director ofNational Level Institutions/State Level Organizations or such other positions of repute.

5. Application and Cancellation of Lien:- The request for lien shall be submitted two months in advance spelling out the exact date of proceeding on lien. For the extension oflien, the teacher shall submit his/her request at least one month in advance before the expiry of the lien. The Syndicate shall have the power to cancel the lien at any time .. 222 LAWS OF THE UNIVERSITY [CHAP.

The teacher who rejoins the duty before the expiry of the lien period, he/she shall be construed to have availed the lien in full to which the teacher has applied.

6.Prefixing or suffixing of lien with other leaves:­ Notwithstanding the above provisions prefixing or suffixing of other leave facilities along with lien is applicable as per the Government rules.

7.Persons entering University Service on lien:- (i) The persons entering University Services on lien shall be permitted in the University Service for a initial period of one year and extendable annually for a period of two more years only.

(ii) If such person continues for a continuous period of three years, he/she shall be informed of the completion of lien period two months in advance or such person shall intimate his/her date ofleaving to the University one month in advance ( of three years period oflien).

(iii) The person who is selected for a permanent post by a selection committee entering the University service on lien shall not be permitted to continue his/her lien beyond three years or his/her date of confirmation after probation whichever is earlier.

(iv) For persons entering the University service on lien from other departments/ organizations/ institutions the retirement age is applicable as existing in the parent department only. Such persons shall avail the lien period in the University subject to date of retirement and proceed to the parent Department before two months of retirement.

PROFESSORS

22. It shall be the duty of a University Professor, as the Syndicate may direct, to deliver lectures, to conduct classes, to Duties engage in research and do any other academic work related to the subject of his chair.

IX] UNIVERSITY PROFESSORSHIPS ETC. 223 The Registrar shall request the Boards of Studies to submit to the Syndicate by the 31" March each year recommendations as to any course of lectures to be delivered by University Professors.

23. It shall be the duty of a University Professor to direct and supervise the work of research students in branches of knowledge related to the subject of his chair.

24. A University Professor shall, if so required, advise the Academic Council or the Syndicate with regard to any University course of study or examination or on other matters relating to the subject connected with the chair.

READERS AND LECTURERS

25. In a University Department in which if there are Professors then the Senior most Professor shall be the Head of the Readers and Department and all other Professors, Readers and Lecturers- Duties. Lecturers, if any, shall work under the direction of the Professor and Head of the Department concerned with the subject, and shall assist him in the performance of his duties as defined in law 22, 23 and 24 of this Chapter., In a Department in which there is no Professor, but only Readers then the Senior most Reader, shall be the Head-in-charge of the Department, and all other Readers and Lecturers, if any, shall assist him and work under his direction.

In a Department in which there is no Professor or Reader, but only Lecturers then the Senior most Lecturer shall be the Head-in­ charge of the Department, and all other Lecturers, if any, shall assist him and work under his direction.

Provided however that the above provision will not in any manner retract the power of the Syndicate to place any faculty member of the University in the rank of Professor of relevant School/Chairperson of the School as Head-in-charge of the Department, if any urgent situation warrants.

224 LAWS OF THE UNIVERSITY [CHAP.

Duties-holders of particular posts.

26. The special duties of the holders of particular posts shall be such as may be prescribed.

PART-TIME TEACHERS

27. (a) Part-Time Teachers of the University shall be appointed only for special reasons, shall ordinarily be chosen from amongst the members of the staff of the affiliated and approved colleges and shall perform such duties as may be assigned to them.

27 .(b) The Teachers of the Departments of the University shall also be drafted for remunerative Part-time teaching / Lecturership assignments within the departments or from other departments of the University only under circumstances of exigency, non-availability of experts in the required field of study, a component of University academic programme. Considerably disproportionate teaching man power to that of time bound teaching assignments and be engaged strictly outside office hours without being detrimental to the regular duty bound assignments of the teachers in the Departments. They shall perform such duties as may be assigned to them and be paid remuneration at the prescribed rates in force.

28. They shall be appointed for such periods and paid such salaries as may be fixed in each case regard being had to the grade of the teacher and to the amount of time he is to devote to the work of the University. They shall be entitled to a summer vacation of two months from the 1"of May to 30" of June (both days inclusive) and all gazetted holidays in addition to those fixed by the Syndicate.

UNIVERSITY LECTURES

29. The Syndicate shall have the power in consultation with the Boards of Studies to make from time to time arrangements for Lectures or courses of lectures on such subject as the Syndicate may select. IX] UNIVERSITY PROFESSORSHIPS ETC. 225

DEPUTATION OF THE TEACHERS OF THE UNIVERSITY

(a) The Syndicate shall have power to permit the teachers of the University on deputation as and when situations arise.

(b) Such period of deputation may be reckoned as service in the University for purposes of services and retirement benefits such as increments, pension, gratuity, etc. subject to the payment of the prescribed leave salary and pension contribution to the University of Madras either by the deputationist or the employer concerned. The deputationist may be exempted from payment of leave salary contribution to the University, if he opts to waive the leave benefits during the period of deputation.

( c) The rates of leave and pension contribution shall be on the scale prescribed by the State Government in respect of the Government servants of similar category of service.

( d) In case where leave salary contributions is paid to the University, the proportionate basic pay for the period ofleave availed ofby the deputationist during the period of deputation shall be paid by the University.

( e) In the exigencies of service, the Syndicate shall have the right to refuse any request for deputation; or may recall any deputationist before the expiry of the period of deputation.

(f) The University shall not be liable for action of the deputationists during the period of deputation, and any agreement or commitment between the deputationist and the employer during the period of deputation shall not be binding the University.

NOTE: In the above Laws, wherever the words "Department" or "Departments" occur, they shall be taken to mean the University Departments of Study and Research, Vide Chapter VIII.

226 LAWS OF THE UNIVERSITY [CHAP.

Scheme for Teachers

STATUTES

Section I - Definition and Scope of Application

1. Title: These rules shall be called "Gratuity-cum-Pension-cum Provident Fund-cum-Insurance Scheme for Teachers" of the University of Madras.

2. Application: These rules shall come into effect from the 1° April 1961, and shall apply to all existing University Teachers who opt to come under these rules and to all the University Teachers who are recruited after that date. The option to come under this scheme or remaining in the existing Provident Fund Scheme shall be exercised by the Teachers in writing, and shall be communicated before the 30 June 1961, to the Registrar, and the option once exercised shall be final. The person who opts to come under the scheme will not be entitled to any Provident Fund other than such amounts as he had himself subscribed with interest accrued thereon.

Provided that these rules shall not apply to University Teachers appointed on or after the pt April 2003, to services and posts in connection with the affairs of the University which are borne on pensionable establishment, whether temporary or permanent.

3. Definitions (i) "Teachers" shall mean such persons appointed by the University to give instructions on its behalf and who are working on a full-time and permanent basis. These rules shall not be applicable to part time teachers or to those recruited on a contract basis for definite periods or to Government servants already retired from Government service and re-employed in the University.

(ii) 'Qualifying service' shall mean service rendered in the University of Madras in a substantive post including the period spent IX] UNIVERSITY PROFESSORSHIPS ETC. 227 on probation. All services rendered under the University on a full time basis in a temporary or officiating capacity, following without interruption by confirmation in the same or another post shall count as a qualifying service,. Besides, a teacher shall be eligible for the qualifying service as additional period equal to the actual period not exceeding one fourth the length of his service, or the actual period by which his age at the time of recruitment exceeds 30 years, or a period of 5 years whichever is least.

Provided that this eligibility shall not be admissible in any case where the actual qualifying service at the time the teacher leaves the University service is less than 10 years or the teacher has not acquired the requisite qualifications prescribed for recruitment to the service or post, but is appointed to the post in relaxation of Rules;

Provided also that such addition to qualifying service shall be made for reckoning superannuation pension alone and not for any other class of pension.

Earned leave and leave not earned on medical certificate availed of shall count towards qualifying service. Study leave shall not count towards qualifying service.

"(ii-a) In calculating the length of qualifying service for purpose of Pension, a fraction of a year equal to 3 months and above shall be treated as a completed one half year and reckoned as qualifying service for determining the amount of Pension with effect from 1.1.1986."

(iii) "Emoluments" means the emoluments which the teacher was receiving at the time of his retirement or at the time of his leaving the University service and includes:-

(a) Pay, 228 LAWS OF THE UNIVERSITY [CHAP.

( e) One half the difference between the substantive pay and the pay actually drawn in a higher officiating or temporary post in a regular capacity, and

(f) Such other emoluments as will be specially allowed to be reckoned by the Syndicate.

Pay means, the amount drawn monthly by a University servant as the pay which has been sanctioned for the post held by him, substantively or in an officiating capacity and special pay and personal pay, if any Special pay means, an addition of the nature of pay to the emoluments of a post or of a University servant granted in consideration of the specially arduous nature of his duties or of a specific addition to the work or responsibility.

Personal pay means, additional pay granted to a University servant:- ( a) To save him from a loss of substantive pay in respect of a permanent post due to a revision of pay or to any reduction of such substantive pay otherwise than as a disciplinary measure; or

(b) In exceptional circumstances, on other personal consideration.

(iv) 'Leaving University Service' means 'leaving with the approval of the University'.

4. "Average Emoluments" shall be the average of the emoluments as per definition (iii) calculated upon the last ten months of service.

(a) If, during the last ten months of his service, a teacher has been absent from duty on leave with allowances or having been suspended has been reinstated without forfeiture of service, his emoluments for the purpose of ascertaining the average should be taken at what would have been had he not been absent from duty or suspended. Allowances actually received during such leave only shall be taken into account provided that pension must not be increased on account of increase in pay not actually drawn.

IX] UNIVERSITY PROFESSORSHIPS ETC. 229

(b) If during the last ten months of service, a teacher has been absent from duty on leave without pay, the period so passed should be disregarded in the calculation of the average, and an equal period before the twelve months included.

( c) "Age of Retirement" shall be the completion of 60 years of age. The service if any after the completion of 60 years of age will not be reckoned for purposes of Pension, Provident Fund or Gratuity. ( d) Constitution of the Pension Fund: ( 1) A separate pension fund shall be constituted by the University, if it is not already in existence, with (a) the contribution from the University; and (b) from other sources as may be deemed necessary by the University from time to time.

(ii) The University shall pay to each of its eligible teacher a pension from the said Pension Fund at such rates as prescribed in Schedule-I ( appended).

(iii) The University shall maintain money in the Pension Fund at such a level as may be required to pay the pension to all those become eligible under these Statutes.

(iv) The Pension Fund shall be invested in fixed deposits in nationalized banks in such a phased manner as may be required to meet its obligations of pension payments.

(v) The administrative expenditure arising on account of maintaining the pension fund and making payments out of the same shall, however, be met by the University as a part of its regular administrative expenditure.

( e) Eligibility for Pension: (i) Any University teacher who is deemed to have completed a total service as a teacher for a period of not less than ten completed years of service shall be eligible for the pension at the prescribed rate on his retirement or discontinuing the teaching service for any personal or other reasons.

(ii) In cases where a teacher serving in one University is appointed in another University, and if the appointment is temporary and 230 LAWS OF THE UNIVERSITY [CHAP.

considered as deputation, the later University, or the individual himself, shall pay the contribution to the parent University and thereby count his service for retirement benefits and the parent University shall settle the retirement benefits on his/her retirement.

In cases where his/her appointment to another University is treated as direct recruitment and he/she becomes a permanent employee of the later University, then it is left to the two Universities to decide, either to bear the pensionary liability of the individual by the parent University for the services rendered by him/her in the parent University by paying the terminal benefits or to discharge the liability by paying the capitalized value of pension for the services rendered in the parent University to the later University and then to discharge the liability for the entire services by the later University.

(iii) (a) The pensionary liabilities for the period of services rendered by Teachers in Government/ Aided Colleges who take up appointment in this University shall be borne by the Government and paid to this University at the time of retirement of these teachers. Similarly pensionary liabilities for the period of services rendered by the teachers in this University who take up appointment in the Government/ Aided Colleges shall be borne by this University and shall be paid by this University to the Government at the time of retirement of these teachers.

(iii) (b) In respect of teachers who get themselves appointed in this University after having served in some other University/Institution shall have the pension funds with interest accumulated in other Universities or Institutions for the period of their service be transferred to this University. The accumulated amount so transferred is found to be less than what would have been the amount calculated at the rate prevailing in this University, the individual shall make good the difference and pay it to the University with interest. In case the institution or the University from where the teachers come to this University does not have pension scheme, the individual himself/herself shall pay pension contribution with interest that would have IX] UNIVERSITY PROFESSORSHIPS ETC. 231 accumulated in the pension fund if the Institution/University where he/she has previously served has maintained a pension fund.

(iii) ( c) "In respect of teachers who have served in Central Government/Central Autonomous Bodies, the services put in by them will be reckoned for pensionary benefits by the University by accepting the pro-rata pensionary liabilities from the former employer (i.e. Central Government/Central Autonomous Bodies) and vice-versa.

(iv) In respect of those teachers whose Pension fund accumulation with interest in their previous institution is transferred to this University or the teachers themselves pay the pension contributions with interest till they left the Institution or University where they served previously, the period of service for which pension contribution with interest was paid shall be taken into account for purposes of pension benefits. In respect of individuals who are holding post outside India and got themselves appointed in this University, they shall and contribute to the Pension fund of this University at the rates prescribed from time to time on the maximum scale of pay of the posts to which they are appointed.

(iv-a) The rate of interest for the pension contribution to be remitted by the University teachers for counting their past services in other Universities/Institutions, be at 10% simple interest on the total amount of pension contribution worked out each year and the interest be worked out till the month of remittance.

v) In the case of a teacher who opts for voluntary retirement after completing 20 years of service or on the attainment of 50 years of age, weightage upto 5 years shall be given in addition to the qualifying service rendered by the teacher, so as to enable him to become eligible for claiming the pension equivalent to 25 years of service.

(f) Deemed Length of Service for Calculating the Pension:

The number of years for which a teacher is deemed to be in the service of this University for the purpose of computing the rate of pension shall be the actual number of years in this University plus the 232 LAWS OF THE UNIVERSITY [CHAP.

number of years for which he has brought in contributions to the Pension Fund as described in para ( e) (iii) Illustration No.1:

A teacher having worked at a college in New Delhi for 5 years joins this University. His previous employer has no pension fund. If his scale of pay at the college had been Rs. 70-1300 he shall contribute at 10% of Rs.1300/-p.m. for a period of 5 years if he wants to add the whole of his previous service for computing the pension at this University.

Illustration No.2:

A teacher having worked for 5 years in an American University at a pay of$ 1000 per month (Rs.12.500/-per month approximately) takes up a teaching position in this University at a pay of Rs.2,000/­ per month in the time scale ofRs.1,500/- 2,500/-. He shall contribute 10% ofRs.2,500/- p.m. for the period of 5 years if the wants to add the whole of his previous service for computing the pension at this University.

(g) Credit for Earned and Other Leave:

The University teacher who has accumulated to his credit any Earned or other leave benefits in the previous place of employment shall not be entitled to carry forward the same to this University or from this University to any other Institution.

(h) Pension Fund of Teachers leaving their jobs:

The University shall pay to the teacher or new employer the Pension fund accumulated to the credit of the teacher who leaves the job of this University.

(i) In respect of teachers who worked in an University/Institution where there is no pension scheme but there is contributory --P.F. Scheme, the contribution made by the University/Management to the teachers P.F. with interest therein retransferred to the University where IX] UNIVERSITY PROFESSORSHIPS ETC. 233 he is appointed and where there is a pension scheme. In such a case, the individual teacher need not pay pension contribution by himself/ herself for the period for which the Management's contribution is so transferred.

(ii) Pension contribution or for that matter any contribution made either by the individual or by the Institution may not be refunded to the teacher, if he/she resigned the job of the University/Institution. However, if he/she left the job to take up appointment in any other University/Teaching Institution, then the pension contribution made may be transferred to new station. If one resigns a job to take up appointment ( other than teaching posts) either under Government or Private Firm, the pension contribution may not be transferred because the question involved is counting of past service as a teacher with the new service as a teacher only.

(iii) No pension is admissible to those who are removed/dismissed from service and to those who resigned the job not to take up teaching appointment in other University/Institution but on other private grounds. The same provision may be made applicable to this University teachers also.

SCHEDULE

The Formula employed as per slab system for calculation of Pension (effective from 1.10.1979).

(a) Maximum of 33 years of completed 66 half years (net qualifying service). To find the pension due for 33 years of service. Average emoluments Rs.1,550/-Average emoluments means average of 10 months pay drawn prior to retirement.

Last pay drawn upto Next Remaining amount Total percentage:

Rs.1,000/ - @ 50% = 500/­ Rs. 500/ - @ 45% = 225/­ Rs. 50/ - @40% = 20/- 234 LAWS OF THE UNIVERSITY [CHAP.

(b) If one retires after 10 years of qualifying service, the pension will be Rs.745 x 10/33.

Section II - Provident Fund and Insurance

5. Every teacher on confirmation shall subscribe monthly to the University Provident Fund an amount not less than 6 1/4 percent but not less than exceeding 15 per cent of his pay or leave salary, the amount of such subscription being fixed in whole rupees. A teacher on probation may, however, choose to subscribe during such probation. The subscriber will have the option to discontinue subscription during leave periods, and the intention of such option should be communicated to the Registrar in writing before the commencement of the leave. The accumulations of subscriptions shall be invested by the University in interest-bearing Securities or Deposits.

6. Interest in subscription shall be payable by the University as follows:

(a) Compound interest at 4 per cent or such higher rate per annum as may be decided upon from time to time by the Syndicate shall be allowed on the subscriptions, less the amount of advances, if any, remaining unpaid.

(b) In the event of resignation or retirement of a subscriber interest shall be calculated upto the date of his resignation or retirement. If a subscriber proceeding on leave preparatory to retirement desires to close his Provident Fund Account, interest shall be payable only upto the date of application for such closing of account.

( c) In the event of the death of a subscriber interest shall be calculated upto the date of payment to the nominees or legal heirs of the deceased, provided, however no interest shall be paid for any period exceeding six months from the date of death.

IX] UNIVERSITY PROFESSORSHIPS ETC. 235

7. Each subscriber shall, on admission to this Fund, fill in, sign and deliver the "Form of Declaration" appended to these rules. He shall be at liberty to deliver revised declarations from time to time. These declarations shall be kept in the personal custody of the Registrar. An acknowledgement shall be sent for every declaration received, and when a revised declaration is delivered, the previous declaration shall be returned to the subscriber along with the acknowledgement for the revised declaration. The person or persons appearing in the latest declaration shall be recognized by the Fund and the receipt of such person or such persons shall be a complete discharge of all liabilities in respect of the Fund. A Register shall be maintained in which the names of all nominees shall be entered.

8. A subscriber may nominate a person or any number of persons as his nominee or nominees and if he nominates more than one person he must enter in the Form of Declaration the proportion in which the amount payable shall be distributed among them. The Syndicate shall have the right to refuse to accept the nomination of any person without assigning any reason for such refusal and the subscriber shall thereupon register some other person approved by the Syndicate. A subscriber shall ordinarily nominate his/her spouse or natural or adopted children.

9. (i) The University will not be bound by nor will it recognize any assignment or any encumbrance executed or attempted to be created which affects the disposal of the amount standing to the credit of a subscriber who dies before retirement.

(ii) The subscriptions and interest thereon of a subscriber are not liable to forfeiture on dismissal or on conviction by a Criminal Court, except for an offence for which the penalty of forfeiture of the offender's property is ordered by a competent Court of Law.

10. When a subscriber proceeds on leave preparatory to retirement, his Provident Fund Account may, on application made in writing by him, be closed at any time between the date of commencement of such leave and the date of retirement.

236 LAWS OF THE UNIVERSITY [CHAP.

11. (i) The employees of the University are eligible to draw 75% of Provident Fund amount standing to their credit as advance which is repayable in 36 equal monthly installments.

(ii)Advances shall (unless the subscriber makes earlier repayment of the sum) be recovered in 36 monthly installments deducted from the subscriber's pay commencing from the first payment of a full month's pay after the advance is granted but no recovery shall be made from a subscriber while he is on leave of any kind except with his own consent.

(iii) When an advance has already been granted to a subscriber, a subsequent advance shall not be granted to him except for strong reasons to be approved by the Syndicate until at least one year has elapsed since the last advance was completely repaid.

(iv) When an advance is repaid in 12 installments or less, an additional installment representing interest equivalent to 4 per cent of the amount of the advance should be paid in the month following that in which the last installment is paid. Similarly an additional installment equivalent to 6 per cent of the total amount of advance should be paid when the advance is repaid in more than 12 installments. The interest as calculated above shall be placed to the credit of the account of the subscriber.

11-(A) The Syndicate may permit a subscriber to withdraw a sum from his Provident Fund Account which does not exceed the amount of subscription and interest thereon standing to his credit at the time of making such withdrawal for any of the following purposes subject to the condition that the subscriber should have completed 20 years of service (including broken periods of service if any). A subscriber shall also be eligible for withdrawal if he has less than 10 years of service before the date of his retirement on superannuation. Withdrawals:

(a) Meeting the cost of higher education including where necessary the travelling expenses of any child of the subscriber in the following cases VIZ., IX] UNIVERSITY PROFESSORSHIPS ETC. 237 For all academic courses beyond the High school stage, provided that the period of study is not less than three years in the aggregate;

(b) Meeting the expenditure in connection with (1) the marriage of the subscriber's sons or daughters, and any other female relation actually dependent on him (2) Illness including travelling expenses of the subscriber or of any person actually dependent on him.

( c) Purchase of a residential site, or residential buildings or repaying any outstanding amount on account of loan expressly taken for this purpose, or reconstructing, or making additions, or alterations to a house already owned or acquired by a subscriber.

11-(B) A subscribers shall also be eligible for withdrawal who has either completed 15 years of service has 10 years of service to retire, to make part-final withdrawal for any of the following purposes subject to the conditions laid down:

(i) Illness of the subscriber or of any person actually dependent on the subscriber;

(ii) Purchase of house-site;

(iii) Purchase or construction of house; and

(iv) Higher education (academic or technical) of the children of the subscriber.

11-(c) Conditions of withdrawals:

(i) Any sum withdrawn by a subscriber at any time under Statute 11 (A) shall not exceed 75% of amount at the credit of the subscriber at the time of making such part final withdrawal on bonafide purposes.

(ii) A subscriber who has been permitted to withdraw money from the fund shall satisfy the Syndicate within a reasonable period as may be specified by the authority that the money has been utilized for the purpose for which it was withdrawn or so much thereof as has not been applied for the purpose for which it was withdrawn, shall forthwith 238 LAWS OF THE UNIVERSITY [CHAP.

be repaid by the subscriber to the fund in a lump sum together with interest thereon at the rate determined, and in default of such payment, it shall be ordered by the Syndicate to be recovered from his emoluments in such number of monthly installments as may be determined by the Syndicate.

(iii) A subscriber who has been permitted to withdraw money from the amount standing to his credit in the fund under Statutes 11 - A and 11-B shall not part with the possession of the house so built or acquired, or house site purchased, by way of sale, mortgage, gift, exchange, or lease for a term exceeding three years, without the previous permission of the sanctioning authority and shall submit a declaration not later than the 31 day of December of each years, that the house or as the case may be, house site continues to be in his/her possession and shall produce if so required before the sanctioning authority on or before the date specified by that authority in that behalf, the original sale deed and other documents on which his/her title to the property is based.

(iv) If at any time before retirement, he/she parts with the possession of the house or house site without obtaining the previous permission of the sanctioning authority, the sum withdrawn shall forthwith be repaid to the fund in one lump sum together with interest thereon at the determined by the authority and in default of such repayment, the sanctioning authority shall recover the aforesaid sum from subscriber's emoluments either in lump sum or in such number of monthly installments as may be determined by the authority. 11-(D) Conversion of an Advance into Withdrawals: (i) A subscriber who has already drawn or may draw in future an advance for any purpose specified may convert at his discretion by written request addressed to the Syndicate the balance outstanding against it into a final withdrawal on his satisfying the conditions laid down in Statutes 11 (A) and 11 (B).

(ii) The conversion of temporary advance into a final withdrawal may be permitted, if the subscriber satisfies, the conditions on the date IX] UNIVERSITY PROFESSORSHIPS ETC. 239 of conversion of the temporary advance into final withdrawal in respect of the balance outstanding against him.

(iii) In cases where a subscriber had to pay in installments for education of his child or for house site/house purchased through Building Co-operative Societies or similar agencies, the subscriber shall be permitted to make a withdrawal as and when he is called upon to pay the installment of the type referred to. The calls for payment of installments shall be treated as separate purposes, for purposes of this Statute.

11-(E)- Part Final Withdrawal on Superannuation -A subscriber is eligible to draw up to 90% of the balance at credit in case it is applied for within twelve ( 12) months before retirement on superannuation. This facility will be available only once to a subscriber and he/she will not be required to assign any reason for applying for such part-final withdrawal.

12. (i) The account of every subscriber shall be made up yearly to the 31 March.

(ii) Each subscriber shall, at the close of the year, be furnished with a statement of his account showing the amount of his subscription and interest thereon, and the amount of advances outstanding, if any.

13. The Provident Fund Account shall be closed only on retirement or on termination of the services or in the event of death of the subscriber.

14. When the account of a subscriber is closed, the amount payable to him under these rules shall be audited by the University before payment.

15. Insurance: Every teacher of the University shall insure his life for a minimum sum of Rs.5,000 and shall keep the insurance in force at least till he completes 55 years of age.

240 LAWS OF THE UNIVERSITY [CHAP.

Provided, however, that a teacher who has already completed 45 years of age on the l" April 1961, or who may be recruited after that age shall be exempt from insurance. Insurance policies already taken will be accepted for the purpose of these rules and the evidence of its being kept alive and unencumbered shall be produced before the Registrar.

The Premium of such insurance may be paid by the teacher concerned from his pay or leave salary or with prior sanction, from the Provident Fund subscription.

Special Provident Fund-cum-Gratuity Scheme

16. These rules shall be called the "Madras University Employees' Special Provident Fund-cum-Gratuity Rules."

17. These rules shall come into force on 1 April 1984 and recovery of subscription will commence from the pay bill for the salary for April 1984 drawable in April. Employees retiring after l April 1984 shall get the benefit under the scheme.

18. These rules shall apply to all regular Madras University employees including persons on foreign service and on deputation. The scheme shall not apply to Madras University servants appointed under emergency provisions.

19. A monthly subscription of Rs. 20/-shall be paid by the Madras University employees commencing from his pay for April 1984 and it shall continue till the date of his superannuation or till the subscription with interest thereon adds upto Rs.5,000/- whichever is earlier. If a Madras University employee is on extra-ordinary leave the subscription due for the extraordinary leave period shall be recovered in subsequent months. Not more than one month's arrear subscription shall be recovered at a time along with current subscription. In respect of future entrants, contribution will commence form the beginning of the calendar months following the date of regularisation in service. IX] UNIVERSITY PROFESSORSHIPS ETC. 241 The deduction shall be made from the monthly pay bills. The subscriptions so recovered shall be credited to a new head of account.

20. The subscription shall carry 8% compound interest till the amount reaches Rs. 5,000/-Afterwards it shall be treated on par with General Provident Fund Contribution and the General Provident Fund rate of interest will apply. No temporary advances or withdrawals from this amount shall be permitted.

21. No schedules need be attached to the pay bills for the deduction made or any separate accounts maintained therefore. However, the number of installments in which the subscriptions have to be recovered shall be indicated in the pay bills. For example if the subscription has to be recovered in 144 installments, the recovery of the installments shall be indicated against the subscription amount in the pay bills as 1/ 144 and 2/ 144 and so on.

22. Necessary entries shall be made in the Service Registers or service rolls regarding the option exercised by the University employee to come under the scheme, the number of installments in which the subscriptions have to be recovered during his service period, the date of commencement of the first recovery and also the total amount recovered every calendar year.

23. Final Payment in the event of Superannuation, etc.

(i) In the case of an employee retiring on superannuation or Voluntary Retirement or on Medical invalidation, he will be paid the actual amount of subscription recovered from him together with interest thereon as per the table of repayment which is appended at the end of Chapter. In addition, the Madras University will be contributing a fixed amount of Rs. 10,000/-. In all other cases, including death while in service, a sum equivalent to the actual subscription made by him till then together with interest thereon will be paid. In the event of death while in service the amount will be paid to his nominee or legal heirs.

(ii) Those employees subscribing to the scheme and retire before 148 installment shall receive gross amount as per the table already 242 LAWS OF THE UNIVERSITY [CHAP.

given in the Government letter dated 20-03-1984 (This amount is inclusive of University contribution of Rs. 10,000/-)

(iii) Those who have already subscribed 148" installments as at the end of the month of July 1996 shall be paid the principal amount of Rs. 5,021/- plus the interest thereon at 12 per cent per annum compounded annually plus the University contribution of Rs. 10,000/ -. The Head of Offices/ Heads of Departments shall workout the interest and sanction the payment under the scheme.

23 (a) All regular Madras University employees are eligible under this scheme.

A sum of Rs. 50/- shall be recovered from the salary upto retirement for those who have completed 148 installments (it is optional to come under this scheme) Provident Fund Interest will be allowed.

No University contribution.

On death the amount paid by the employees with interest will be paid to the legal heir.

No temporary advance will be allowed.

A sum of Rs. 70/- will be recovered from the salary upto retirement who recruited from 1.10.2000. IT IS COMPULSORY SCHEME.

University will contribute a sum of Rs. 10,000/- on Superannuation/ Voluntary/ Medical invalidation retirement.

On death, the amount paid by employee with interest will be paid to the legal heir.

No temporary advance will be allowed.

24. The Madras University employee shall nominate his family members to receive the money in the event of death while in service. IX] UNIVERSITY PROFESSORSHIPS ETC. 243 Section III - Gratuity

25. (a) A University Teacher retiring on or after 14-12-1987 shall be granted a service gratuity for qualifying service of less than 10 years to be calculated at uniform rate of half months emoluments for every completed six monthly period of service.

(b) A teacher who has completed five years of qualifying service in the University shall be granted a gratuity as per scale of gratuity appended, provided that it shall in no case exceed Rs. 1,00,000/- in respect of those who retired between 14-12-87 and 31-3-95; and Rs.2,50,000/- in respect of those who retired between 1-4-95 and 31- 12-95; and Rs.3,50,000/-in respect of those who retire on or after 1-1-

96. This gratuity will be payable on his retirement from the University or on his leaving University service after ten years of qualifying service.

26. In the event of his demise, this gratuity will be payable to the legal heir or nominees of the deceased in the manner prescribed.

26. (a) A University Teacher appointed to University Service on or after the I October 1979 shall be granted a gratuity at the rate of one fourth of emoluments for each completed six monthly period of qualifying service, subject to a maximum of 16 ½ times the emoluments, provided that such gratuity shall not exceed Rs. 1,00,000/ - in respect of those who retired between 14-12-1987 and 31-3-1995; Rs.2,50,000/- in respect of those who retired between 1-4-1995 and 31-12-1995 and Rs.3,50,000/- in respect of those who retire on or after 1-1-1996.

27. For the purpose of the pension, only service in the University put in upto the date of completion of 60 years of age shall be reckoned.

27. (a) 'A University servant in service on or after the pt October 1979 eligible for pension under any of the categories mentioned above shall be granted on retirement pension as stipulated below.

244 LAWS OF THE UNIVERSITY [CHAP.

AMOUNT OF MONTHLY PENSION

1. Upto first Rs. 1,000 of average emoluments 50% of average emoluments reckonable for pensions

2. Next Rs. 500 of average emoluments reckonable 45% of average emoluments for pension

3. Balance of average emoluments reckonable for pension 40% of average emoluments "Persons retiring voluntarily/ on invalidation shall be entitled to exercise option within a year from the date of their retirement." Provided however that the amount of pension so arrived at shall be related to the maximum qualifying service of 33 years.

Provided further, that the amount of pension so arrived at be less than Rs. 100, it shall be increased to Rs. 100 per mensem, besides the Dearness allowance sanctioned to a pensioner with effect from 1-10- 79 being payable;

Provided also that (i) a University servant who entered service prior to the 1 October 1979 shall be entitled to opt for receiving pension and Death-cum-Retirement Gratuity as a package at rates mentioned in Statute 27(a), one year before the date of retirement, the option so exercised being final, and (ii) a servant retiring during the period of one year before I" February 1980 shall be entitled to exercise his option not later than 31" December 1980.

27 (aa) Pension shall be calculated at 50 per cent of average emoluments in all cases with effect from 14-12-87, instead of under the slab formula given under Statute 27 (a).

28. A teacher shall be eligible for a pension from the University if he has had not less than 10 years of qualifying service on or before IX] UNIVERSITY PROFESSORSHIPS ETC. 245 the date of completion of 60 years of age, in addition to the gratuity mentioned in Section III.

29. Subject to the minimum qualifying service prescribed above, a teacher shall be eligible for one or other of the following pensions:

(i) Compensation Pension:- If a teacher is discharged owing to abolition of his permanent post, he shall be granted a compensation Pension on the scale prescribed below.

(ii) Invalid Pension:- An invalid pension shall be awarded to a teacher on retirement from the service of the University for permanent physical or mental disability incapacitating him for further service, if certified by a medical Board constituted for the purpose by the University.

(iii) Superannuation or Retiring Pension:- A Superannuation or Retiring Pension shall be awarded to a teacher who may retire from service on completing 60 years of age or any time after completing 20 years of qualifying service whichever is earlier.

Provided that in the event of retirement after 20 years of qualifying service, but before the completion of 60 years of age, he shall give in this behalf a notice in writing to the appropriate authority at least three months before the date on which he wishes to retire.

Explanation I:

For the purpose of this Clause the period of notice shall commence from the date of its receipt by the appropriate authority. The term 'Appropriate authority' shall include the immediate official superior to the University teacher and the period of three months notice shall commence from the date of receipt of notice by the said immediate Superior in cases where a University teacher has to address the appropriate authority through proper channel. The Syndicate alone can waive the notice by relaxing the provisions if it considers justifiable to have the notice waived. A University teacher may also withdraw the notice of voluntary retirement subsequently with the approval of the 246 LAWS OF THE UNIVERSITY [CHAP.

appropriate authority provided that the request for such withdrawal shall be made before the expiry of the period of notice.

Explanation II:

(a) A University Teacher desiring to retire under the above Clause shall be given a weightage not exceeding 5 years in addition to the qualifying service rendered by him/her subject to the condition that the total qualifying service rendered by the Teacher does not in any case exceed 33 years and does not taken him beyond the date of Superannuation.

( aa) A University teacher desiring to retire under the above clause shall be given a weightage not exceeding 5 years in addition to the qualifying service rendered by him/her subject to the condition that the total qualifying service rendered by the employee does not in any case exceed 30 years and does not take him/her beyond the date of superannuation and the pension shall be calculated at the rate of 50% of average emoluments drawn during the last 10 months of service rendered (or) 50% of the pay last drawn whichever is higher with effect from 1.7.1996.

(aaa) A University teacher desiring to retire under the above clause shall be given a weightage not exceeding 5 years in addition to the qualifying service rendered by him/her subject to the condition that the total qualifying service rendered by the teacher does not in any case exceed 33 years and does not take him/her beyond the date of superannuation and the pension shall be calculated at the rate of 50% of average emoluments drawn during the last 10 months of service rendered reckoned from the date of voluntary retirement to take effect from 1.4.2003.

b) As per the above provision, a Teacher who has completed qualifying service of 28 years or below shall be allowed 5 years of weightage. Similarly a Teacher who has completed 29/30/31/32 years will be allowed a weightage of 4/3/2/1 years. Notwithstanding the above, a teacher on attaining the age of 55 years or below will be allowed a weightage of 5 years of service and on attaining the age of IX] UNIVERSITY PROFESSORSHIPS ETC. 247 56/57 /58/59 years will be allowed 4/3/2/1 years of service subject to the maximum limit prescribed in paragraph (a) above.

c) The weightage given under this Clause shall be an addition to the qualifying service for the purpose of calculating Pension and gratuity only, and it shall not entitle the University Teacher retiring voluntarily to any notional fixation on pay for the said period. The Pension and Gratuity shall be based on the actual emoluments on the date of retirement.

d) The weightage on voluntary retirement with reference to age and qualifying service shall be allowed as given in the Table below: Weightage with reference to Qualifying Service:

(Subject to age limitation) Between 20 years and 28 years of qualifying service of qualifying service.

For 29 years of qualifying service For 30 years of qualifying service For 31 years of qualifying service For 32 years of qualifying service Weightage with reference to Age:

Between 40 years of age and 5 5 years of age After 56 years of age After 57 years of age After 58 years of age 5 years of weightage as it shall not go beyond the maximum 33 years 4 years of weightage 3 years of weightage 2 years of weightage 1 year of weightage 5 years of weightage as it shall not go beyond 60 years of age 4 years of weightage 3 years of weightage 2 years of weightage 248 LAWS OF THE UNIVERSITY [CHAP.

After 59 years of age 1 year weightage ( dd) The Weightage Table on Voluntary retirement with reference to age and qualifying service for the Voluntary retirees between 1.7.1996 to 31.3.2003:

FOR ALL UNIVERSITY TEACHERS

Weightage with reference to qualifying service:

Qualifying service 25 Years and below 26 years 27 years 28 years 29 years Weightage 5 Years ofWeightage as it shall not go beyond the maximum of 30 (Thirty) years of qualifying service 4 years of weightage 3 years of weightage 2 years of weightage 1 year of weightage Age Weightage with reference to Age Weightage 5 5 years and below 56 years 57 years 58 years 59 years 5 years weightage 4 years of weightage 3 years of weightage 2 years of weightage 1 year of weightage ( ddd) The Weightage Table on Voluntary retirement with reference to age and qualifying service for the Voluntary retirees from 1.4.2003 IX] UNIVERSITY PROFESSORSHIPS ETC.

FOR ALL UNIVERSITY TEACHERS

Weightage with reference to qualifying service:

Qualifying service 28 years and below 29 years 30 years 31 years 32 years Weightage 5 Years ofWeightage as it shall not go beyond the maximum of 33 (Thirty three) years of qualifying service 4 years of weightage 3 years of weightage 2 years of weightage 1 year of weightage Age Weightage with reference to Age Weightage 55 Years and below 56 years 57 years 58 years 59 years 5 Years weightage 4 years of weightage 3 years of weightage 2 years of weightage 1 year of weightage

(iv) The age of superannuation of teachers in University shall be 60 years and thereafter no extension in service be given.

The retirement of all university teachers shall take effect from the after-noon of the last day of the month in which they attain superannuation, however, the services of teachers be extended beyond the age of 60 till the end of academic year on re-employment basis. 250 LAWS OF THE UNIVERSITY [CHAP.

30. A University teacher eligible for pension under any of the categories mentioned above shall be granted on retirement, pension as stipulated in the table appended subject to (i) a minimum pension of Rs.125/- per mensem and (ii) the total pension not exceeding 33/80 of the average emoluments.

30-(a) A University teacher in service on or after the I October, 1979 eligible for pension under any of the categories mentioned supra shall be granted on retirement, pension as stipulated below: Amount of monthly pension

1. Upto first Rs. I 000/- average emoluments reckonable for pension -- 50% of average emoluments.

2. Next Rs. 500/- of average emoluments reckonable for pension 45% of average emoluments.

3. Balance of average emoluments reckonable for pension --40% of average emoluments

4. Provided however that the amount of pension so arrived at shall be related to the maximum qualifying service of 33 years and further subject to a maximum amount of Rs. 1500/- per mensem. Provided further that the amount of pension so arrived shall be less than the minimum pension it shall be increased to the minimum pension admissible on the date of retirement.

Minimum Pension Rs.

Date of Retirement 1-4- 79 to 31-3-82 1-4-82 to 30-9-84 1-10-84 to31-3-88 1-10-88 to31-5-88 IX] UNIVERSITY PROFESSORSHIPS ETC. 251 1-6-88 to 31-12-95 from 1-1-96 (Note: In addition to the minimum pension DA also admissible at the rates sanctioned by Govt. of Tamil Nadu from time to time.) 30 (aa) Pension shall be calculated at 50 per cent of average emoluments in all cases with effect from 14-12-87, instead of under the slab formula given under Statute 30(a).

30( a-1) : A University Teacher should have rendered not less than 30 years. of qualifying service to become eligible for Full Pension and the pension shall be calculated at the rate of 50% of average emoluments drawn during the last 10 months of service rendered (or) 50% of the pay last drawn, whichever is higher w.e.f. 1-7-96.

30( a-2) A University Teacher should have rendered not less than 33 years of qualifying service to become eligible for full pension and the pension shall be calculated at the rate of 50% of average emoluments drawn during the last 10 months of service rendered only, which shall be applicable with effect from 1.4.2003.

30(a-3) A University Teacher should have rendered not less than 30 years of qualifying service to become eligible for full pension and the pension shall be calculated at the rate of 50% of average emoluments drawn during the last 10 months of service rendered (or) 50% of the pay last drawn, whichever is higher shall be applicable who are retiring on or after 31.07.2006.

30(a-4) A University Teacher should have rendered not less than 30 years of qualifying service to become eligible for full pension and the pension shall be calculated at the rate of 50% of average emoluments drawn during the last 10 months of service rendered ( or) 50% of the pay last drawn, whichever is higher shall be applicable with retrospective effect from 1.4.2003 (i.e. to all those teachers who retire or already retired or retired and died on or after 1.4.2003). 252 LAWS OF THE UNIVERSITY [CHAP.

(b) Option: (i) A University teacher who entered service prior to 1-10-1979 may opt for the existing formula for calculation of pension and Death-cum-Retirement Gratuity. The option exercised shall cover both pension and Death-cum-Retirement-Gratuity.

In other words, for purposes of option, Pension and Death-cum­ Retirement Gratuity shall be treated as a package and an employee cannot opt for the new formula for one and the old formula for the other. The option shall be exercised one year before the date of retirement and shall be final. Teachers retiring during the period from 1-10-1979 to 30-9-1981 shall be entitled to exercise the option on or before 31-12-1981.

(ii) Teachers appointed to University service on or after 1-10- 1979 shall be governed by the revised formula prescribed in Statute 26(a) and 30(a) supra.

31. Commutation: (i) A teacher shall, subject to the conditions specified below, be allowed to commute for a lump payment any portion or portions of his pension not exceeding one-third of the pension granted to him in respect of those who retired prior to 31.3.1998 and not exceeding 40% of pension in respect of those who retire on or after 1.4.1998 and not exceeding 33k% in respect of those who retire on or after 1.4.2003.

(ii) No commutation shall be sanctioned unless such medical authority as may be prescribed in this behalf by the Syndicate certifies that the pensioner's bodily health and prospects of duration oflife are such as to justify commutation.

"Provided that a teacher retiring on superannuation on or after 28-2-1978 and applying for commutation of pension not later than one year from the date of his retirement on superannuation, shall not be subjected to medical examination for the purpose of payment of the value of pension so commuted, and that this concession shall be applicable in the case of retirement on superannuation only." IX] UNIVERSITY PROFESSORSHIPS ETC. 253

(iii) The lump sum payable on commutation shall be calculated in accordance with the table appended:

(iv) Commutation when sanctioned, shall take effect on a date to be specified in the order. Such date shall be the first of a month, and ordinarily about one month later than the date of the order and all calculations shall be made with reference to the date specified.

(v) (i) The commuted portion of Pension of all those Pensioners, whose commutation was sanctioned prior to 7-12-1990 on completion of 15 years from the date of retirement irrespective of their date of commutations shall be restored, and

(ii) Other pensioners shall be allowed restoration of the commuted portion of their pension as and when they completed fifteen years from the date of commutation.

Section V - Gratuity and Pension payable to the Family in the event of death

32. Every teacher on his confirmation in service, or on completion of five years of service shall sign a Form of Declaration in the form appended. He shall be at liberty to file a revised Declaration from time to time. Such declaration shall be kept in the personal custody of the Registrar. The person or persons appearing in the latest declaration shall be recognized by the University for purposes of receiving gratuity or pension as survivors and the receipt of such person or persons shall be deemed to be complete discharge of all liabilities in respect of gratuity or pension payable to such heir or heirs of the deceased. A register shall be maintained in which the names of all the nominees shall be entered.

33. The amount of gratuity shall be subject to a maximum of 16½ times the emoluments.

In the event of death of a University teacher on or after 14-12-87 while in service, the death Gratuity shall be paid at the following rates: 254 LAWS OF THE UNIVERSITY [CHAP.

Length of service ( 1) Less than one year

(ii) One year or more but less than five years

(iii) Five years or more but less than twenty years

(iv) Twenty years or more Rate of Gratuity Two times of monthly emoluments Six times of monthly emoluments Twelve times of monthly emoluments Half of monthly emoluments for every completed six monthly period of qualifying service subject to a maximum of 33 times of monthly emoluments provided that the amount of Death Gratuity shall in no case exceed Rs.1,00,000/- in respect of those who died between 14-12-87 and 31-3- 95; and Rs.2,50,000/- in respect of those who died between 1-4-95 and 31-12- 95; and Rs.3,50,000/- in respect of those who die on or after 1-1-96.

*34. In the event of the death of teacher while in service, if he has put in 20 years of qualifying service, the nominee or nominees in the declaration shall be entitled to a Family Pension not exceeding one half of the Superannuation pension which would be admissible to the teacher had he retired on the date following the date of his demise for a maximum period of 10 years.

Provided that this pension shall not be payable beyond a period of five years after the date on which he would complete 60 years of age.

* 3 5. In the event of the death of a teacher after retirement having put in twenty years of qualifying service, the nominee or nominees mentioned in the declaration shall be entitled to a Family Pension not exceeding one-half of the pension due to him.

* Vide Page 206 for University Teachers' Family Pension Rules, 1970 IX] UNIVERSITY PROFESSORSHIPS ETC. 255 Provided that this pension shall not be payable beyond a period of five years from the date on which the deceased teacher retired, or beyond the date of the teacher's reaching 60 years of age.

*36. The amount of Family Pension payable to the heir or heirs nominated in the declaration mentioned shall not exceed Rs. 150 per month.

For the purpose of this law, the family of a subscriber shall mean his wife, his natural or adopted children, his parents, sisters or minor brothers wholly dependent on him.

*37. In the event of the death of a teacher after retirement who has commuted a part of his pension before his death, the amount of Family Pension shall be calculated ignoring the fact that the teacher has commuted a portion of his ordinary pension and from the amount so arrived at the amount of commuted pension shall be deducted.

SCALE OF GRATUITY

Six monthly periods of Amount of gratuity qualifying service 10 3.00 months emoluments * Vide Page 206 for University Teachers' Family Pension Rules, 1970 256 LAWS OF THE UNIVERSITY

SCALE OF GRATUITY

[CHAP.

Six monthly periods of qualifying service months emoluments Amount of gratuity IX] UNIVERSITY PROFESSORSHIPS ETC. 257

SCALE OF GRATUITY

Six monthly periods of Amount of gratuity qualifying service 60 and above 16.50 66 258 LAWS OF THE UNIVERSITY

SCALE OF PENSION

[CHAP.

Completed six monthly period of qualifying service Scale of Pension of average emoluments IX] UNIVERSITY PROFESSORSHIPS ETC. 259

SCALE OF PENSION

Completed six monthly Scale of Pension period of qualifying service 41 25 .5/80 of average emoluments 260 LAWS OF THE UNIVERSITY [CHAP.

COMMUTATION TABLE

Commutation Commutation value value Age next expressed as Age next expressed as Birth-day number of birth-day number of IX] UNIVERSITY PROFESSORSHIPS ETC. 261 Nomination for Death-cum- Retirement Gradutity I hereby nominate the person mentioned below, who is a member of my family and confer on him / her the right to receive any gratuity that may be sanctioned by the University in the event of my death while in service and the right to receive on my death, to the extent specified below, any gratuity which having become admissible to me on my retirement may remain unpaid on my death.

Dated day of Witness of signature Nomination by Designation Office Signature of the University employee Signature of Registrar Office Date 262 LAWS OF THE UNIVERSITY

PROVIDENT FUND - FORM OF NOMINATION

(** for married/unmarried subscriber) [CHAP.

Employee No Department/ :

Section I here by nominate the person (s) mentioned below who is/are member (s) / non-members of my family as defined in General Provident Fund Rules, to receive the amount that may stand to my credit in the fund as indicated below in the event of my death before that amount has become payable for having become payable has not been paid.

1. Name and full address of the nominee ( s)

2. Relationship with the subscriber

3. Age of the nominee (s)

4. Share payable to each nominee

5. Contingencies on the happening of which the nomination will become invalid

6. Name, address and relationship of the person (s), if any to whom the right of nominee shall pass in the event of his/her predeceasing the subscriber Designation Name of the Subscriber :

7. If the nominee is not a member of the family as provided in rule, indicate the reason Date:

Two witness (Name & address with employee No.) Signature of the Subscriber Employee No.

Designation IX] UNIVERSITY PROFESSORSHIPS ETC. 263

COUNTERSIGNED

ASSISTANT REGISTRAR (ESTT.)

(All columns in the application should be filled in block letters) *Score out which is not applicable

INSTRUCTIONS TO SUBSCRIBER

Family means:

(i) in the case of a male subscriber, the wife or wives and children of a subscriber and the widow, or widows and children of a deceased son of the subscriber, provided that if a subscriber proves that his wife has been judicially separated from him or has ceased under the customary law of the community to which she belongs to be entitled to maintenance shall hence forth be deemed to be no longer a member of the subscriber's family in matters to which these rules relate unless the subscriber subsequently intimated in writing to the Registrar that she shall continue to be so regarded; and

(ii) In the case of a female subscriber, the husband and children of a subscriber and the widow or widows and children of a deceased son of the subscriber; provided that if a subscriber by notice in writing to the Registrar expressed her desire to exclude her husband from her family, the husband shall henceforth be deemed to be no longer a member of the subscriber's family in matters to which these rules relate unless the subscriber subsequently cancels formally in writing her notice excluding him.

Children means legitimate children:

(i) An adopted child shall be considered to be a child when the Registrar is satisfied, after obtaining legal opinion, that under the Personal Law of the subscriber, adoption is legally recognized as conferring the status of a natural child but in this case only.

(ii) A child of one person given in adoption to another shall not be considered to be the child of the former, if the Registrar is satisfied, 264 LAWS OF THE UNIVERSITY [CHAP.

after obtaining legal opinion, that under the Personal Law the subscriber, adoption is legally recognized as conferring the status of natural child but in this case only.

Sl.No.4 of the Nomination form If onlyonepersonisnominated the words "in full" should be written against the nominee. If more than one person is nominated, the share payable to each nominee over the whole amount of the Provident Fund shall be specified.

Sl.No.5 of the Nomination form Deathofnominee(s) should not be mentioned as contingency in this column Sl.No.6 of the Nomination form Do not mention your name Draw line across the blank space below last entry to prevent insertion of any name after you have signed.

A nomination shall become invalid in case of a subscriber who had no family at the time of nomination subsequently acquire a family. Nomination for Family Pension I hereby nominate the person mentioned below who is member of my family, to receive in the order shown below the family pension which may be granted by the University in the event of my death after completion of 20 years of qualifying service.

Relationship Whether Name and address with the married Nominee University Age or employee unmarried IX] UNIVERSITY PROFESSORSHIPS ETC. 265 N.B.: The University employee should draw lines below the last entry to prevent the insertion of any name after he has signed. Dated this At Witness to signature day of Signature of University employee Nomination by Designation Office Signature of the Registrar Date Designation 266 LAWS OF THE UNIVERSITY [CHAP.

The Madras University Teachers' Family Pension Rules, 1970

STATUTES

(That the rules as given below be incorporated as Statutes in Chapter IX Volume- I Calendar and that in the case of the teachers already in service who are under any of the old schemes be given the option of coming under the new scheme or remaining under any of the old schemes and the option be exercised before 30 June 1972, the option exercised being final and that these rules shall apply to teachers who are recruited to the University Service on or after pt August 1970).

1. Short title and commencement: These rules may be called the Madras University Teachers' Family Pension Rules. 1970.

2. They shall be deemed to have come into force on the 1" August 1970.

3. Applications: These rules shall apply to all University Teachers appointed to pensionable establishments whether temporary or permanent, who were in service on the pt August 1970, or are recruited after the said date, except the following namely:

(i) University Teachers who retired before the 1" August 1970 but are re-employed on that date or thereafter;

(ii) University Teachers who belong to non-pensionable service, namely, persons paid from contingencies, and teachers on contract.

4. Family Pension: Subject to the provisions hereinafter contained family pension as specified in Statute 5 shall be admissible in the case of death of a University Teacher, while in service or after retirement on or after the 1August 1970.

Provided that in the case of death of a University Teacher while in service on or after the l"August 1970, the University Teacher should have completed a minimum period of service of one year.

Note: (i) 'Service' for the purposes of this rule means all IX] UNIVERSITY PROFESSORSHIPS ETC. 267 continuous temporary or officiating service including service under emergency provisions also, provided it is followed by regular appointment.

(ii) 'Minimum period of service' for the purpose of this rule, does not include extraordinary leave and period of suspension.

(iii) The Madras University Teachers' Family Pension Rules 1970 do not prohibit the grant of family pension to the family of a University Teacher who commits suicide.

(iv) No family pension under these rules shall be payable to the family of a University Teacher who dies after retirement unless at the time of this death he was in receipt of or eligible to be paid any of the following classes of pension, namely:

Compensation, Invalid, Retiring or Superannuation pension.

(v) The University Teachers, who have been compulsorily retired from service on or after the I August 1970 and who are in receipt of pension are entitled to family pension under these rules.

5. In the case of a University Teacher who dies in harness on or after pt April 1979, having completed at least a year's service, the family shall be paid a Family pension at the rate of30% of the pay last drawn subject to the minimum and maximum family pension admissible on the date of his death.

Minimum Family Pension Rs.

Date of Death 1-4- 79 to 31-3-82 1-4-82 to 30-9-84 1-10-84 to 31-3-88 1-4-88 to 31-5-88 1-6-88 to 31-12-95 on or after 1-1-96 268 LAWS OF THE UNIVERSITY [CHAP.

Maximum Family Pension Rs.

Date of Death 1-4- 79 to 30-9-84 1-10-84 to 13-12-87 14-12-87 to 31-5-88 1-6-88 to 31-12-95 from 1-1-96 (50% of Max. of the highest pay scale* in the State Govt.) *The Highest pay scale in the Government- 17400-500-21900 (Note: In addition to the minimum / maximum family Pension DA also admissible at the rates sanctioned by the Govt. ofTamil Nadu from time to time.)

6. (a) If a University Teacher who has put in not less than seven years of qualifying service, dies while in service on or after I" April 1979, the family shall be paid a Family Pension at fifty percent of the last pay drawn by the teacher for a period of seven years from the date following the death of the teacher, or for the period ending with the date on which the teacher would have reached the age of superannuation had he remained alive, whichever is shorter. Thereafter, the family shall be paid a Family Pension at the rate specified in Statute 5 supra.

6. (aa) In the case of a University Teacher who has retired on or after I" April 1979, after completing at least a year's service, on his death the family shall be paid a Family Pension at the rate of 30% of the last pay drawn immediately before retirement but not exceeding the uncommitted value of super-annuation pension provided that this family pension shall be subject to the minimum and maximum family pension admissible on his date of retirement.

Minimum Family Pension Rs.

Date of Death 1-4- 79 to 31-3-82 1-4-82 to 30-9-84 IX] UNIVERSITY PROFESSORSHIPS ETC. 269 235 1-10-84 to 31-3-88 245 1-4-88 to 31-5-88 375 1-6-88 to 31-12-95 1275 on or after 1-1-96 Maximum Family Pension Date of Death Rs.

500 1-4- 79 to 30-9-84 800 1-10-84 to 13-12-87 1000 14-12-87 to 31-5-88 1250 1-6-88 to 31-12-95 10950 from 1-1-96 ( 50% of Max. of the highest pay scale* in the State Govt.) *The Highest pay scale in the Government- 17 400-500-21900 (Note: In addition to the Minimum/Maximum family Pension DA also admissible at the rates sanctioned by the Govt. of Tamil N adu from time to time.)

6. (aaa) In the case of a University Teacher who has put in one year of service but has not put in service adequate to become eligible for pension in view of his not having put in the required qualifying service on his death, the family shall be paid family pension as follows: Minimum Family Pension Rs.

Date of Death 1-4- 79 to 31-3-82 1-4-82 to 30-9-84 1-10-84 to 31-3-88 1-4-88 to 31-5-88 1-6-88 to 31-12-95 on or after 1-1-96 270 LAWS OF THE UNIVERSITY [CHAP.

(Note: In addition to the Minimum Family Pension, DA also admissible at the rates sanctioned by the Govt. of Tamil Nadu from time to time.) Note: (1) In the case of a person who dies while on extension of service, the date upto which the extension of service had been sanctioned to him, shall be deemed to be the age of superannuation. 6(b) The family of a University Teacher who had been in service before 1970 and was not covered by any of the Madras University Teachers' Family Pension Rules:

(i) who has retired and is alive, and or

(ii) who is dead while in service or after retirement, will be sanctioned on the death of the Teacher, if he had completed at least a year's service, a family pension at a flat rate ofRs.125/- p.m. from 1-4-1979.

Provided that a Family Pensioner in receipt of a Family Pension higher than the rates specified in this Statute shall have the option to retain it.

7. (a) Family for the purpose of these rules shall include the following relatives of the University Teacher:

(i) Wife, in the case of a male University Teacher;

(ii) Husband, in the case of a female University Teacher;

(iii) Sons and unmarried daughters, upto the age of 25 years.

(iv) Dependent Father failing which dependent Mother as the case may be in the order of seniority, in the case of death of an un-married University Teacher while in service.

Note:- (1) Post-retrial spouses are also eligible for Family Pension irrespective of the date of retirement of the University Teacher. IX] UNIVERSITY PROFESSORSHIPS ETC. 271

(2) (iii) above shall include children adopted legally before retirement.

(b) A University Teacher shall furnished details of his family. i.e. date of birth of each member with his/her relationship with the University Teacher. This statement shall be countersigned by the Head of Office and pasted in the service Book of the University Teacher. It is the duty of the University Teacher thereafter to keep this statement up-to-date. Additions and alterations in this statement will be made by the Head of Office from time to time on receipt of information from the University Teacher concerned.

( c) The amount of family pension admissible shall be specified in the Pension Payment Order. After the death of the widow/widower if the family pension is payable to a minor child through the natural guardian, the guardian shall apply on behalf of the child with two copies of his photographs and other documents to the Registrar, University of Madras after surrendering the first Pension Payment Order granted in favour of the widow/widower. Fresh Pension Payment Order shall be issued in such cases.

8. Persons entitled to receive the family pension and the period for which it is payable ( 1) Family pension admissible under these shall be granted to the family of a deceased University Teacher in the following order:

(i) To the widow, if the deceased University Teacher is a male or to the widower, if the deceased University Teacher is a female.

(ii) Failing a widow or widower, as the case may be, to the sons and unmarried daughters, upto the age of 25 years.

(iii) If an un-married University Teacher dies while in service, the Family Pension shall be payable to the dependent Father or 272 LAWS OF THE UNIVERSITY [CHAP.

dependent Mother as the case may be in the order of seniority and the parents of the deceased University Teacher should furnish a declaration that they were wholly dependent on the deceased University Teacher.

(iv) If the son or unmarried daughter of a University Teacher is suffering from any disorder or disability of mind or is physically crippled or disabled so as to render him or her unabled to earn a living even after attaining the age of 25 years the family pension shall be payable to such son or daughter for life subject to the following conditions, namely:- ( a) Only the disability which manifests itself before the retirement or death of the University Teacher in service shall be taken into account for the grant of family pension.

(b) If such son or daughter is one among two or more children of the University Teacher, the family pension shall be initially payable to the eligible minor children in the order of their birth, irrespective of their sex, and thereafter the family pension shall be resumed in favour of the son or daughter suffering from disorder or disability of mind or who is physically crippled or disabled and shall be payable to him/her for life.

( c) If there are more than one such son or daughter suffering from disorder or disability of mind or who are physically crippled or disabled the family pension shall be paid in the order of their birth, irrespective of their sex, and the youngest of them will get the family pension only after the lifetime of the others.

( d) The family pension shall be paid to such son or unmarried daughter through the guardian as if he or she were a minor.

( e) before allowing the family pension for life to any such son or daughter, the sanctioning authority shall satisfy that the handicap is of such a nature as to prevent him or her from earning his or her livelihood and the same shall be evidenced by a certificate obtained from a medical officer not below the rank of a civil surgeon setting out, as far as possible, the exact mental or physical condition of the child. IX] UNIVERSITY PROFESSORSHIPS ETC. 273

(f) the person receiving the family pension as guardian for such son or daughter shall produce every three years a certificate from a medical officer not below the rank of a civil surgeon to the effect that he or she continues to suffer from disorder or disability of mind or continues to be physically crippled or disabled.

(g) a daughter shall become ineligible for Family Pension under this sub-rule from the date she gets married.

(h) the family Pension payable to such a son or daughter shall be stopped if he or she starts earning his/her livelihood.

(i) in such cases, it shall be the duty of the guardian to furnish a certificate to the Registrar/Bank, as case may be, every month that (i) he or she has not started earning his/her livelihood: (ii) in case of daughter that she has not yet married.

9. In case both wife and husband are University teachers and are governed by the provisions of this rule and one of them dies while in service or after retirement, the family pension in respect of the deceased shall become payable to the surviving husband or wife, and in the event of the death of the husband and wife, the surviving child or children shall be granted the two family pensions in respect of the deceased parents, subject to the limits specified below, namely:

(a) (i) if the surviving child or children is or are eligible to draw two family pensions at the rate mentioned in Statute 6( a) the amount of both the pension shall be limited to thousand rupees per mensem;

(ii) if one of the family pensions ceases to be payable at the rate mentioned in Statute 6 (a) and in lieu thereof the pension at the rate mentioned in Statute 5 becomes payable, the amount of both the pension shall also be limited to thousand rupees per mensem.

(b) if both the family pensions are payable at the rates mentioned in Statute 5, the amount of two pensions shall be limited to five hundred rupees per mensem.

274 LAWS OF THE UNIVERSITY [CHAP.

10. Where the deceased University Teacher's widow or widower to whom the family pension is granted dies or remarries or where there is no widow or widower, the family pension admissible under these rules shall be paid to the minor sons and/ or unmarried minor daughters, if any, on the date of death or remarriage of the said widow or widower, through their natural guardian till such minor sons attain the age of 25 years or such unmarried minor daughters marry or attain the age of 25 years whichever event occurs earlier or in the absence of the natural guardian through the de facto guardian who shall be required before payment is made, to file an affidavit that he is in charge of the property of the minors and is looking after it or that if the minors have no property other than family pension, the minors are in his custody and care and also an indemnity bond with suitable sureties to the satisfaction of the sanctioning authority. In disputed cases, however, payment shall be made through the legal guardian.

Note: (i) The expression "in the absence of natural guardian" shall not necessarily mean on the death of the natural guardian but shall also mean the physical separation of the natural guardian from the minors who, in consequence are in the custody and care of a "de facto guardian".

(ii) (a) Where a University Teacher is survived by more than one widow, the pension shall be paid to the widows in equal shares. On the death of a widow, her share of the pension shall become payable to her child. If at the time of her death, a widow leaves no child, the payment of her share of family pension shall not lapse but shall be payable to the other widows in equal shares and if there is only one such other widow in full to her.

(b) When the share or shares of family pension payable to child or children or to a widow or widows ceasing to be payable, such share or shares shall not lapse but shall be payable to the other widow or widows and or to other child or children otherwise eligible in equal share or if there is only one widow or child, in full, to such widow or child.

IX] UNIVERSITY PROFESSORSHIPS ETC. 275 ( c) Where the deceased University Teacher or pensioner is survived by a widow but has left behind eligible child or children from a divorced wife or wives, the eligible child or children shall be entitled to the share of family pension which the mother would have received at the time of the death of the University Teacher or pensioner had she not been so divorced. Provided that on the share or shares of family pension payable to such a child or children or to a widow or widows ceasing to be payable such share or shares shall not lapse but shall be payable to the other widow/widows and or to other child or children otherwise eligible, in equal shares, or if there is only one widow or child, in full, to such widow or child.

(iii) Where a University Teacher is survived by a widow and by this minor child or another wife, the minor child shall be paid the share of pension which that wife would have received had she been alive at the time of the death of the University Teacher .

(iv) Except as provided in Statutes, family pension granted under these rules shall not be payable to more than one member of the family of a University Teacher at the same time.

(v) Where family pension is granted to the family of a deceased University Teacher under these rules, the family shall not be entitled to family pension payable under any other pension rules.

11. OPTION: (i) University Teachers who were in service on the 1° August 1970 and who are governed by the Gratuity-cum-Pension­ cum-Provident Fund Scheme, shall be given the option to be governed either by these rules in substitution of the family pension payable under Section V of the Gratuity-cum-pension-cum-Provident Fund Scheme or to continue to be governed by Section V aforesaid and the option being final be exercised before the 30" June, 1972. If a University Teacher does not exercise the option within the said period, he shall be deemed to be governed by these rules.

(ii) The option exercised under this rule shall be communicated by the University Teacher concerned to the head of his office or Department. The declaration when received from a University Teacher 276 LAWS OF THE UNIVERSITY [CHAP.

shall be countersigned by the head of office/Department and pasted in the service book of the University Teacher.

(iii) Notwithstanding anything contained in this rule, in the care of University who die, on or after the l" August, 1970 but before the last specified for exercising option, without exercising the option under this rule, family pension shall be granted either under the Gratuity­ cum-Pension-cum-Provident Fund Scheme or under the rules whichever is favorable to the family of the deceased University Teacher concerned.

12. Sanction of Pension:- (i) On receiving information of the death of a University Teacher while in service, the pension sanctioning authority shall send a letter in Form C to the family of the deceased enclosing a copy of Form D.

(ii) On receiving back Form D duly filled in and signed by the person entitled to receive the family pension, along with the connected documents, the Syndicate shall sanction family pension in From E.

FORM-C

INTIMATION

The undersigned has learnt with regret the death of Thim/ Thirumathi and is directed to inform you that under the provisions of the Madras University Teachers' Family Pension Rules, 1970, you are entitled to family pension.

I am accordingly to suggest that formal claim of the grant of family pension may be submitted by you in the enclosed from along with the following documents:

(1) Death Certificate.

(2) Two copies of a passport size photograph duly attested by a Gazetted Officer.

IX] UNIVERSITY PROFESSORSHIPS ETC. 277

(3) Guardianship certificate where pension is admissible to a Minor child.

Signature:

Designation:

Office:

FORM-D

APPLICATION FOR FAMILY PENSION

(1) Name of the applicant:

(2) Relationship to the deceased University Teacher/Pensioner.

(3) Date of retirement, if the deceased was a pensioner.

( 4) Date of death of the University Teacher/Pensioner.

( 5) Names and ages of surviving kindred of the deceased.

Name Date of birth Relationship (by Christian era)

6. Signature ofleft-hand thumb impression (in the case of those who are not literate enough to sign their name) of the applicant.

7. Descriptive roll of widow/ widower/ Guardian of the minor children of late .

(i) Date of birth (by Christian era).

(ii) Height.

(iii) Personal marks, if any on hand or face.

(iv) Left hand thumb and finger impressions.

Small Ring Middle Index Finger Finger Finger Finger

8. Full address of the applicant Attested by Witness Thumb 278 LAWS OF THE UNIVERSITY [CHAP.

Note: The descriptive roll ( column- 7) and signature or left hand thumb and finger impressions accompanying application for family pension should be in duplicate (i.e. two separate sheets) and attested by two gazetted officers or persons of respectability in the town or village in which the applicant resides.

Signature.

FORM-E

SANCTION ORDER

1. Name of the University Teacher

2. Father's name (and also husband's name in the case of a woman University Teacher.)

3. Religion and Nationality

4. Last appointment held including name of establishment.

5. Date of commencement of services.

6. Date of completion of service.

7. Substantive appointment held.

8. Pension rules eligible.

9. Length of continuous qualifying service prior to death.

10 Pay as per Statute 5 of the Madras University Teachers' Family Pension Rules, 1970.

11. Amount of Family pension admissible.

12. Date from which pension is to commence.

13. Place of payment.

The undersigned having satisfied himself of the above particulars of late Thiru / Thirumathi hereby orders the grant of a family pension of Rs.

(Rupees only) per mensem to Thiru / Thirumathi Signature and Designation of the Sanctioning authority.

IX] UNIVERSITY PROFESSORSHIPS ETC. 279

THE MADRAS UNIVERSITY TEACHERS' FAMILY

SECURITY FUND SCHEME, 1996.

STATUTE

(i) A nominal monthly deduction of Rs. I 0/- (Rupees ten only) will be made from the pay of all University Teachers and the deduction will continue till the superannuation of the Teachers.

(ii) In the case of death of a University Teacher, while in service, on or after 1.7.1996, a sum of Rs.1,00,000/- (Rupees one lake only) will be paid to his/her Nominee.

Note : The above security fund scheme will take effect from

(iii) In case of death of a University Teacher while in service on or after 01.02.2006, a sum of Rs.1,50,000/- (Rupees One lakh and fifty thousand only) will be paid to his/her nominee.

(iv) The nominal monthly deduction shall be Rs.30/- w.e.f.

THE MADRAS UNIVERSITY TEACHERS' HOUSE

BUILDING ADVANCE/LOAN SPECIAL FAMILY

BENEFIT FUND SCHEME

STATUTES

(i) One per cent of the monthly installment/equated monthly installment (EMI) of the House Building Advance/Loan shall be deducted every month from the pay of University teachers who avail of the House Building Advance/Loan either from the University funds or through the Funding Agencies approved by the University, who satisfy the condition stipulated in clause (ii) below, and the deduction shall continue till the superannuation of the teacher loanees or the said loan is cleared in full, whichever is earlier.

280 LAWS OF THE UNIVERSITY [CHAP.

(ii) The teacher-loanees who have a minimum of five years of service prior to retirement at the time of enrolment under this scheme are alone eligible.

(iii) The amount so deducted shall be maintained as a separate fund called "The Madras University Employees (both Teaching and Non-teaching) House Building Advance/Loan Special Family Benefit Fund".

(iv) The amount thus accumulated in the corpus of the above fund shall be utilized to adjust the outstanding amount of housing advance/loan, inclusive of interests, due from the deceased teacher/ loanee. On any occasion, if the funds from the corpus of the above scheme is not sufficient to adjust the balance of housing advance/loan due from the deceased teacher-loanee, the same shall be met out from the University funds, to the extent necessary.

Note : The above Scheme start take effect from 2.4.1986.

University Pensioners' Family Security fund Scheme 1997

(i) A monthly contribution be made from the pension of the pensioners to "The Madras University Pensioners' Family Security Fund Scheme" and the contribution will continue till the death of the Pensioner. The quantum of contribution is as follows:

(i) Rs.20/- from January 1997

(ii) Rs.40/- from April 1999

(iii) Rs.50/- from June 2000

(iv) Rs.70/- from 01.11.2001 and

(ii) In case of death of a pensioner after one year of Contribution to the Scheme a sum ofRs.25,000/-will be paid from the Fund IX] UNIVERSITY PROFESSORSHIPS ETC. 281 to the spouse of the pensioner and if the spouse is not alive the amount will be paid to the nominee or to all the legal heirs in equal shares.

(iii) In case of death of a pensioner after one month of contribution to the Scheme a sum ofRs.25,000/-w.e.f. 18-11-2010 ne paid from the Fund to the spouse of the Pensioner and if the spouse is not alive the amount will be paid to the nominee or to all the legal heirs in equal shares.

(iv) In case of death of a pensioner after one month of contribution to the scheme a sum of Rs.35,000/- w.e.f/ 1-6-2012 be paid from the Fund to the spouse of the pensioner and if the spouse is not alive the amount will be paid to the nominee or to all the legal heirs in equal shares.

(v) In case of death of a Pensioner after one month of contribution to the scheme a sum of Rs.50,000/- w.e.f. 7-6-2013 be paid from the Fund to the spouse of the Pensioner and if the spouse is not alive the amount will be paid to the nominee or to all the legal heirs in equal shares.

APPENDIX

SPECIAL PROVIDENT FUND- CUM- GRATUITY SCHEME

AMOUNT PAYABLE

Years 282 LAWS OF THE UNIVERSITY [CHAP.

SPECIAL PROVIDENT FUND- CUM- GRATUITY SCHEME

AMOUNT PAYABLE

Years IX] UNIVERSITY PROFESSORSHIPS ETC. 283

SPECIAL PROVIDENT FUND- CUM- GRATUITY SCHEME

AMOUNT PAYABLE

Years

SPECIAL PROVIDENT FUND- CUM- GRATUITY SCHEME

AMOUNT PAYABLE

Years 284 LAWS OF THE UNIVERSITY [CHAP.

SPECIAL PROVIDENT FUND- CUM- GRATUITY SCHEME

AMOUNT PAYABLE

Years 40 years 59,522 X] THE AUTHORITIES OF THE UNIVERSITY

CHAPTERX

THE AUTHORITIES OF THE UNIVERSITY

Act. S.13 Authorities of the University General

1. The following shall be the authorities of the University:

( 1) the Senate,

(2) the Syndicate,

(3) the Academic Council,

(4) the Faculties, *( 4-A) the Finance Committee, ( 5) the Board of Studies, and ( 6) such other bodies as may be declared by the Statutes to be authorities of the University.

**2. All casual vacancies among the members (other than ex­ officio members) of any authority or other body of the University shall be filled as soon as conveniently Filling of may be by the person or body who or which casual vacancies nominated or elected a member whose place has become vacant and the person nominated or elected to a casual vacancy shall be a member of such authority or body for the residue of the term for which the person whose place he fills would have been a member: Provided that vacancies arising by efflux of time among elected members of any authority or other body of the University may be filled at elections which may be fixed by the Vice-Chancellor to take place on such days not earlier than two months from the date on which the vacancies arise, as he thinks fit.

Vide Addition to section-Madras University Amendment Act, 1966. Vide Madras University Amendment Act, 1966-substitution ofNew Section. Act. S.38 286 LAWS OF THE UNIVERSITY [CHAP.

Provided further that no casual vacancy shall be filled if such vacancy occurs within six months before the date of expiry of the term of the members of any authority or other body of the University. *3. [No Act or proceeding of any authority or other body of the Act S.39 University shall be invalidated merely by reason Proceedings of the of the existence of any vacancy or of any defect University or irregularity in the election or appointment of authorities and a member of any authority or other body of bodies not the University or of any defect or irregularity invalidated by in such act or proceeding not affecting the vacancies. merits of the case or on the ground only that the Senate did not meet twice in any year.] *4. (1) The Senate may,- Act S40.

Removal from membership of the University

(a) on the recommendation of not less than two-thirds of the members of the Syndicate remove by an order in writing made in this behalf the name of any Person from the register of graduates; or

(b) remove by an order in writing made in this behalf any person from membership of any authority of the University by a resolution passed by a majority of the total membership of the Senate and by a majority of not less than two-thirds of the members of the Senate present and voting at the meeting, if such person has been convicted by a criminal court for an offence which in the opinion of the Senate involves moral turpitude or if he has been guilty of gross misconduct and for the same reason, may withdraw any degree or diploma conferred on, or granted to, that person by the University.

2. The Senate may also by an order in writing made in this behalf remove any person from the membership of any authority of the University if he becomes of unsound mind or deaf mute or suffers from leprosy or has applied to be adjudicated or has been adjudicated as an insolvent.

*Vide Addition to Section-Madras University Amendment Act, 1966. X] THE AUTHORITIES OF THE UNIVERSITY 287

3. No action under this Section shall be taken against any person unless he has been given a reasonable opportunity to show cause against the action proposed to be taken.

4. A copy of every order passed under sub-section (1) or sub­ section 2), as the case may be, shall, as soon as may be after it is so passed, be communicated to the persons concerned in the manner prescribed by Regulations.

Act S.41

5. If any question arises whether any person has been duly elected or nominated as or is entitled to be a member Disputes as to of any authority or other body of the constitution of University, the question shall be referred to University Authority the Chancellor whose decision thereon shall be final.

authorities of the University shall have power to appoint committees and to delegate to them such of their powers as they deem fit; such Committees shall, Unless there be some All the 6.

Committees.

Act S.42 Constitution of special provision in the Act to the contrary, consist of such members of the authority concerned and of such other persons, if any, as the authority in each case may think fit. Act S.14 Composition of the Senate

CHAPTER XI

THE SENATE

1. (a) The Senate shall consist of the following persons, namely:- Ex-officio Members ( 1) The Chancellor;

(2) The Pro-Chancellor;

(3) The Vice-Chancellor;

288 LAWS OF THE UNIVERSITY [CHAP.

2[(7-A) The Secretary to Government in charge of Education;] The Director of Higher Education, Madras;

The Director of Secondary Education, Madras;

The Director of Technical Education, Madras;

The Director of Medical Education, Madras;

The Principals of affiliated colleges who have served as Principals for not less than three years;

Every whole-time University Professor in charge of a Department; and Members of the Syndicate who are not otherwise members of the Senate.

***[Life Members

(1) Such number of persons not exceeding five as may be nominated by the Chancellor to be life members on the ground that they have rendered eminent services to education;

(2) All persons who have made a donation of not less than Rs.25,000 before the date of the commencement of the Madras University (Amendment) Act, 1966 to or the general purposes of the University.] Other Members ( 1) Twenty members elected by registered graduates from among themselves in accordance with the system of proportional representation by means of the single transferable vote;

(2) Ten members elected by the Academic Council from among its own body of whom not less than five shall be teachers of affiliated colleges;

This Clause omitted by the Tamil Nadu Act 9 of 1980.

2. This Clause was inserted by the Tamil Nadu Act 42 of 1979. * Now known as the Director of Collegiate Education, Chennai. ** Now known as The Director of School Education, Chennai.

Now Madras known as Chennai.

* * * Subsequently omitted by Tamil N adu Act 11 of 1982.

XI] THE SENATE 289

(3) Six members elected by the Members of the Legislative Assembly of the State of Madras from among themselves in accordance with the system of proportional representation by means of the single transferable vote;

( 4) Three members elected by the Members of the Legislative Council of the State of Madras from among themselves in accordance with the system of proportional representation by means of the single transferable vote;

( 5) Three members elected by the principals of approved colleges from among themselves in accordance with the system of proportional representation by means of the single transferable vote;

( 6) One member elected by the headmasters of high schools in each of the following revenue districts or groups or revenue districts, from among themselves namely:

*(a) Coimbatore and the Nilgiris;

**(b) Salem and Dharmapuri;

(d) Chingleput and Madras;

- (f) Thanjavur;

-(g) Tiruchirapalli.

(7) One member elected by the Councilors of the Municipal Corporation of Madras, from among themselves.

(8) One member elected by the Chairman of Municipal Councils and of Panchayat Union Councils in each revenue district in the State of Madras, except the area comprising the revenue districts of Madurai, Ramanathapuram, Tirunelveli and Kanyakumari, from among such * These districts formed part of the Bharathiar University established in 1981. ** These districts formed part of the Periyar University established in 1997. ~ These districts formed part of the Bharathidasan University established in 1981. 290 LAWS OF THE UNIVERSITY [CHAP.

Chairmen and the Members of Municipal Councils, Panchayat Union Councils and Panchayats in such revenue districts; and

9. Fifteen members nominated by the Chancellor of whom not less than ten shall be nominated to secure the representation of the Scheduled Castes and Scheduled Tribes not otherwise adequately represented;

1 (b)1 (i) Save as otherwise provided, any person who has completed two terms of three years in the Senate, continuously shall be eligible, after a period of three years has elapsed from the date of his/her ceasing to be such member, for election or nomination to the above mentioned authority.

Provided that for the purpose of this Sub-section, if a person was elected or nominated to one authority and such person became a member of another authority by virtue of the membership in the first mentioned authority (i.e., Senate, Syndicate and Academic Council), the period for which he / she held office in the first mentioned authority alone shall be taken into account.

(ii) Where a member is elected or nominated to the Senate to a casual vacancy, the period of office held for not less than one year by any such member shall be construed as a full period of three years for the purpose of this Clause.

2Provided that a member of the Legislative Assembly of the State of Tamil Nadu shall cease to be a member of the Senate from the date of which he ceases to be a member of the Legislative Assembly of the State of Tamil Nadu.

2. Explanation: For the purpose of this Clause, the expression "period" shall include the period held prior to the date of the publication

1. Inserted by the Tamil NaduAct of 1998.

2. Inserted by the Tamil Nadu Act of 1992.

Substituted by Tamil N adu Act 41 of 1998 XI] THE SENATE 291 of the Tamil Nadu Universities Laws (SecondAmendment)Act, 1991, in the Tamil Nadu Government Gazette.

Provided also that where an elected or nominated member of the Senate is appointed temporarily to any of the offices by virtue of which he is entitled to be a member of the Senate ex-officio, he shall, by notice in writing signed by him and communicated to the Vice­ Chancellor within seven days from the date of his taking charge of his appointment, choose whether he will continue to be a member of the Senate by virtue of his election or nomination or whether he will vacate office as such member and become a member ex-officio by virtue of his appointment and the choice shall be conclusive. On failure to make such choice, he shall be deemed to have vacated his office as an elected or nominated member.

Explanation: For the removal of doubts, it is hereby declared that notwithstanding anything contained in any law for the time being in force or in any judgement, decree or order of any court, every person who had been elected to the Senate of the Madras University, in his capacity as a member of the Legislative Assembly and who had ceased to be a member of the Legislative Assembly but holding office as a member of the Senate immediately (before the date of the publication of this Act in the Tamil N adu Government Gazette, shall cease to be a member of the Senate of the University on the date of the publication of this Act in the Tamil N adu Government Gazette.

Every person who ceases to be a member of the Senate by reason of the operation of this Act shall cease to be a member of the Syndicate, Academic Council or any other authority of the University of which he may happen to be a member by virtue of his membership of the Senate.

( c) When a person ceases to be a member of the Senate, he shall cease to be a member of any of the authorities of the University of which he may happen to be member by virtue of his membership of the Senate.

292 LAWS OF THE UNIVERSITY [CHAP.

2. The Senate shall be supreme governing body of the University and shall have power to review the action of the Syndicate and of the Academic Council save where the Syndicate and the Academic Council have acted in accordance with powers conferred on them under this Act, the Statutes, the Ordinances or the Regulations and shall exercise all the powers of the University not otherwise provided for and all powers requisite to give effect to the provisions of this Act;

Provided that if any question arises whether the Syndicate or the Academic Council has acted in accordance with such powers as aforesaid or not, the question shall be decided by a resolution passed by two-thirds of the number of members present and voting at a meeting