Circular, 2017

Text

Reproduced from the document India Code holds for this instrument. The Gazette prints Hindi and English side by side and this is the English; the Department's own PDF remains the authority.

Government of India Ministry ‘of Home Affairs Office of the Registrar General of India 24A Man Singh Road, New Delhi L Subject Monitoring Vital Rates — Action to be taken The Civil Registration System (CRS) in India is governed by the Registration of Births and Deaths (RED) Act 1969. The Registrar General, India (RGI) at central level coordinates and unifies the activities of registration throughout the country. The implementation ofthe statute is Vested with the StateGovernments who have appointed Chief Registrar of births and deaths for this purpose. Births and deaths statistics are key variables in national policy formulation and play a critical r0le in population dynamics. These vital statistics are invaluable for planning, monitoring and evaluating variouS pragrammes related to primary health care, family planning, maternal and child health, educaticin and public housing etc. I = In accordance with the RED Act, every Local Registrar sends a monthly I repOrt along withstatistical part of the reporting forms to the District Registrar who compiles district-wise informatiOn and sends it to the Chief Registrar in accordance with the mechanism as may have been prescribed in each State/UT. Significantly a large number of States and UTs have now completely computerised the framework Of birth and death registration in their respective States/UTS and M15 report gets generated from the system. There are few States where the birth and death registration is partially computerised, and few States where the level ofcomputerisatIOnis l0w and still follows a manual system of birth/death registration and reporting fra‘meWork through forms.

3. - It is now proposed to calculate some of the Vital Rates through data of CR8 in all States and UTs both at the district andat the State leVei beginning the 2018 (1st January,2018 to 3151: December, 2018). These indicators are Infant Mertality Rate (IMR), Under—five Mortality Rate, Still Birth Rate and SeX ratio at Birth. Thevital ratesgenerated through CLRS are exact and real data certified by registering authority and therefore, legally admissible. These vital rates Will prevail oVer any other estimates that may be done for pIOXy purpO'Ses‘ due to lack of data. The Chief Registrar of the Iespectlve‘ State Will ensure that month Wise data is Compiled by the District Registrar for each district and a copy of the Same is also sent to the DirectOr 0f Census Operation for the purposes of record. The States and UTs who have achleVed 100% computerisation will be able to generate this data from their existingarchitecture. I L The States using the manUalI registration need to ensure that the registration data is Sent timely and accurately from the registratIOn unit to the office of the District Registrar and subsequently to the Chief Registrar to v.2- facilitate calculation of the vital indicators. Some changes in the reporting Formats have accordingly been made by this office summarised as under:~

(i) Methodology of calculating Vital indicators at District / State / UT Level (Annexure 1).

(ii) Roles and respOnsibiiities of Registration Functionaries and DCO (Annexure 2)

(iii) Summary Monthly RepOrt (forms 11,12 and 13) to be sent by the Local Registrar to the District Registrar (Annexdre3).

(iv) The Report format for compilation of births and deaths in each district monthwise to be sent by the District Registrar to the Chief Registrar of the State with a copy to the Director of Census Operations (DCO) of ORGI (Annexure 4)

(v) The Report format forcempiiation of births and deaths in the state by the Chief Registrar of the State (Annexure 5) With regards, I (Saiiesh) .

Registrar General, India “To I The Chief Secretary] Administrator Ali seats; westerns/m tea?“ Copy for information and further necessarv action to:

The Chief Registrar (Births and Deaths), (Manoj Kumar) Annexure 1 Methodology of Calculating Vital Indicators at District / State / UT Level The CRS data recorded by the Registration Units in the preceding month need to be submitted by the District Registrar to the Chief Registrar by 10th of every month. The method of calculating the vital indicators annually is given as under: Number of female births registered during the year R Number ofmale births registeredduringtheyear x 1000 Number of infant deaths during the year Numberoflivebirths duringtheyear x 1000 Under-five Mortality Rate = The under-five mortality is the probability (5%) that a child born in a specific year or time period will die before reaching the age of five, subject to current age specific mortality rates. It is expressed as a rate per 1,000 live births.

Number of still births during the year Number of live births & still births during the yea?” x 1000 Annexure 2 Roles and responsibilities of Registration Functionaries and DCO Step 1: Registrar should ensure accuracy and completeness of Form 1, 2 and 3 and send the statistical part of these forms to the District Registrar by 5th of every month.

Step 2: Registrar shall fi|| formll, 12 and13 and send to District Registrar by 5th of every month. The revised forms have been attached in Annexure 3. Step 3:District Registrar shallcompile the data from forms 11, 12 and 13 as per the format inAnnexure 4 and send to Chief Registrar and State Directorate of Census Operations (DCO) by 10th of every month.

Step 4:The DCO and Chief Registrarshall compile district-wise data and prepare the monthly reports as per the format in Annexure 5and send it to ORGI by 15th of every month.

Annexure 3 FORM No. 11 (See Rule 14)

SUMMARY MONTHLY REPORT OF BIRTHS

1. Report for the Month of: Year

2. District:

3. Town/ Village:

4. Registration Unit:

5. Details of Births Registered during the month:

Male Female Total *Total should be equal to the number of statistical part of Birth Report Forms (Form No.1) attached with this monthly report.

Signature & Name of the Registrar Dated:

Submitted to the District Registrar Annexure 3 (contd.) FORM No. 12 (See Rule 14)

SUMMARY MONTHLY REPORT OF DEATHS

1. Report for the Month of: Year

2. District:

3. Town/ Village:

4. Registration Unit:

5. Details of Deaths Registered during the month:

Deaths (Including Infant Deaths (Age less than 1 Child Deaths (Age 1 year or more all Infant & Child Deaths) year) but less than 5 years) Male Female Total Male Female Total Male Female Total *Total should be equal to the number of statistical part of Death Report Forms (Form No.2) attached with this monthly report.

Signature & Name of the Registrar Dated:

Submitted to the District Registrar Annexure 3 (contd.) FORM No. 13 (See Rule 14)

SUMMARY MONTHLY REPORT OF STILL BIRTHS

1. Report for the Month of: Year

2. District:

3. Town/ Village:

4. Registration Unit:

5. Details of Still Births Registered during the month:

Male Female Total *Total should be equal to the number of statistical part of Still Birth Report Forms (Form No.3) attached with this monthly report.

Signature & Name of the Registrar Dated:

Submitted to the District Registrar State:

Annexure 4 Registered Births, Deaths, Infant Deaths and Still Births district/month-wise information of States/UTS District: Month: Year:

No. of Registered Births No. of Registered Deaths No. of Infant Deaths No. of Child Deaths (Age 1 Year or More but Less than No. of Registered Still Births A “d (I) O) D r.

E, E

(Less than 1 year) 5 years) (I) —D :5 a A D 2; § 4-: o m E. g A H m D >u w 8 + + H {H h a) 6 7‘“ a; 6 '75 u) a:

'75 a) cs '75 q; e5 Rural Urban Total Registered Births, Deaths, Infant Deaths and Still Births district/month-wise information of States/UTs Annexure 5 State: Month: Year:

I; u D s: . . No. of Registered No. of Infant Deaths No. Of Chlld Deaths (Age No. of Registered :4 H A No. of Reglstered Blrths 1 year or more but Less . .

V .E E :1 w 8('6 _Q a 1-: :5 ti, o .2 3 = 8. r Q) m ': as S D E :4. \ A A A '5 m '50 ”5 g 3 V E‘ g + + + é” o' 'g 2 + N L“ °° w z .9 w 2 8 2 9 2 5 2 U 2 5 O 5 I—1 q; ('6 TS q; ('6 TS q; ('6 TS q; ('6 TS q; ('6 TE District 1 Rural Urban Total District 2 Rural Urban Total District n Rural Urban Total State Rural State Urban State Total

Other instruments under the same Act

All of the The Registration of Births and Deaths Act, 1969