Rule, 1971

Text

Reproduced from the document India Code holds for this instrument. The Gazette prints Hindi and English side by side and this is the English; the Department's own PDF remains the authority.

GOVER ME, T OF MAHARASHTRA

EDUCATION, SPORTS ANI} SOCIAL WEI ~RE DEPARTMENT (RECOGNITION FOR GRANT-IN-AID AND

RULES, 1970

PRlNTED IN INDIA BY THE M.\NAGER, GOVERNMENT CENT~_~t:. PRESS, BOMBAY AND PUBUSHEU BY nlE DIRECTOR, GOVERNMENT PRINTINO AND STAnO:'fERV.

EDUCATION, SPORTS AND SOCIAL WELFARE DEPARTMENT

MAHARASHTRA PUBLIC LIBRARIES ACT, 1967

I

No. LIB. 2570-A.-In exercise of the powers conferred by sub-section (l) and clauses (iv), (v) and (vii) of sub-section (2) of section 26 of the Maharashtra Public Libraries Act, 1967 (Mah. XXXIV of 1967), and of all other powers enabling it in that behalf, the Government of Maharashtra hereby makes the following rules, the same having been previously published as required by sub-section (l) of the said section 26, namely :-

CHAPTER I

Definitions

1. Short tit/e.-These rules may be called the Maharashtra Public Libraries (Recognition for Grant-in-Aid and Building and Equipment Grants) Rules, 1970.

2. Definitions.-In these rules. unless the context otherwise requires--

(a) " Act" means the Maharashtra Public Libraries Act. 1967; ,(b) " Admissible expenditure" means an expenditure incurred on all or any of the items specified in Schedule II appended to these rules;

(c) "Certificate of Rec0gnition .. means a certificate granted to the public library by the Director under rule 6 ;

(d) "Co-operative Society" means a society re1!istered under the Maharashtra Co-operative Societies Act, 1960;

(e) "District Library" means a public library recognised as a District Library by the Director under rule 18 ;

.~. (f) "Local body" means a Zilla Parished. Municipal Corporation, Municipal Councilor a Village Panchayat, constituted under the relevant Act;

(!?) "Management" in relation to a public library means an associa­ tion, a body, or persons by whatever desi'gnation called having general and financial control over the public library;

(h) "Member" means a person who has enrolled himself as a Member in a recognised Public Library in accordance with the rules of that library :

(i) "Taluka Library ", means a public library recognised as a Taluka Library by the Director under rule 18 ~ Na 5007-1

(j) .. Village Library" means a library (induding any village library rt:cognised by Governiliwt b-.::'ore the commcnccment of these rulesj established in a place with population of not less than 50U and not mort: than 5.000;

(k) Words and expressions used but not defined in these rules shall have the same meaning assigned to them in the Act.

CHAPTER 11

Recognition of Public Libraries

3. A fJplicatioll for Rccognition,-The Secretary or any pt:rson autho­ med 1Il that behalf by the management of Publil.: Library may make aa application in Form ,. A ,. Hl Schedule j appended to these rules, addrt:sst:l1 to the Director or Assistant Director of the Division cOl1l.:erned lur recog­ nition of the Public Library under these rules.

4. CO/lditions jor Rc(ognitioll.-No Public Library shall be recor-nised unless--- (I) the manageiTIenl 01 the public library is a body or society registc'red under Societies Registration Act. I %0 or a Public Trust rcgistered under the 13_l111bay Public Trusts Act, I()5G or a Local Body or a eli·operative Society;

(2) the managemC'i1t keeps the Library open free of charge Lo the puhlic elf the bcality during the working hours of the Libr;]!)' fl1r usc on the premi~;es without any discr:mina:.ion on the ground of reiigion, race, CJste. creed, sex, place of birth or descent;

(3) the premises of the Library is sulliciently he:lIthy, well-lighted and ventilated and contains su!licient accomm;ldation, furniture and equipmelit for use as a Public Library and has satisfactory sanitary arrangements;

(4) the Library is situated in a village or town with not less than 500 population; and

(5) the Director is s;ltisfied that the Lihr:lr~r is necessary to serve tl:c needs of the locality, Explanation.---Thc need of Library service In a locality shall he deter­ mined on the following basis:- Population of the locality Upto 10.000 10,000 tel 25,000 15.()()(j to 50.000 50,000 to 1.00,000 Number of librnries coosidered sufficient to serve the lIeed of locality.

One Two Three Four.

5. Power to wantl'lecognition.-Within a period of three months from the date of the ree~~~ ~f an application under rule 3. the Director shall callSt" the Library. to be inspected either by himself or by an ofIicer authorised by hun and make. such other inquiries as he deems necessary. and shall. (,I' the: fulfilment of the condition~; specified in rule 4. recognize the Library as a Public Library.

6. Certificate uj Recognition.-On the recognition of a Public Library lhe Director shall grant to the management '!i certificate of recognition In l~orm .• B " in Schedule 1 appended lu these rules and reqUIre the: manage­ ment to obscrve tht: conditions specitled in the certificate.

7. Refusal of R/'cognition.--lf the recognition applied for is re:us....d. a copy of the ord.:r shall be sent by reg.istered pDSI i'l the manag.:ml~1l\ stating the reasons for which recognition is refused:

Provided thiit the manag,;11lent may within thirty days from the date 0f lhe receipt of the Order submit an appeal to the State Government whose ckcision shall be final. Any appeal received afki' the period of thirty Jays ,r,all not be entertained unless management 'hows good and sufllclent cause for nol ,;lIbrnitting the ,upc:li in time:

Pr:wided further ihrlt n...th,ri~: i': Ih,~',,: rules ~;hali h: tkemed to pr~venl the managemc!lI fr,)m making :i fresh applicll i(\n fllr recognition under these rules.

8. Withdrawal oj Recogllition.- -If the Director is satisfied th:lt the management of a Public Library ha~; cG!l1miUed breach of any or tl'e condi­ tions of recogni~jon unda rule 4 or has failed to ohserve any of the clllditions specified in the Ccrtific:ltc of RCl>2nition. hc may ~or re:iS<lnS to be recorded in writiw! J;HI nftcr giving the Ilun'.lgement an nppPfl:lllitv of being heard withdraw the recognition. which O!·t!er shall he communi· cated to the rnall:lgement hy registered post :Int! the CenifiClte OF Recogni­ tion granted to the management in respect of such Public Library shall be deemed to be cancelled :

Provided that the managt~ment may within thirty days [rom the (hte of the receipt of the Order suomit an appeal to the State GOYrfilment whose decision shall be final. Any appeal received aft~r the period of thirty days shall not be entertained unless mana~t.:rncnt shows {!O()I! ;md '\lIffL-ient cause for not suhmittin!.': the apreal in time' Provided further that nothing in these rilles shall Ix' deemed to prcwnt the management from making a fresh [Ipplication for reco?11ition under these rules.

9. Maintenance of (I Register.-The Director shall maintain a ref!ister of all reco'!!nised nublic libr'lries in the Form" C" in Schedule T :lnnended to these rules and keep it up-ta-date. . .

CHAPTER ill Classification of Public Libraries

10. Classification of Public Libraries.-The Director may classify the recognised libraries in anyone of the following classes, namely : A, B, C, D, Circulating Library and Vil1a~e Library, for the purposes of Grant-in-aid and Building and Equipment Grants.

11. "A" Class PrtlJfic Library.--A recognised public library shall not be classified in class • A ' unless-

(1) the library has its own building with sufficient accommodation to house the library;

(2) the library has more than 15,000 books;

(3) the library subscribes to more than 50 periodicals and 15 news­ papers;

(4) the library maintains a separate and well-equipped childrens section:

(5) the library has more than 300 members;

(6) the library has separate reading arrangements for ladies;

(7) the library offers the services of a librarian during its working hours;

(8) the library remains open for publi'c for not less than 6 hours on every working day:

(9) the library organises not less than 10 cultural or educational programmes in a year; and

(10) the library provides for necessary reference service.

12. .. B" Class Public Library.-A recognised public lihrary shall not t.e classified in class .. B" unless-

(1) the library has more than 5,000 books:

(2) the library subscrihes to more than 15 periodi'cals and 5 news­ papers:

(3) the library maintains a separate and well-equipped childrens section;

(4) the library has more than 100 members;

(5) the library makes separate reading arrangements for ladies:

(6) the library has such accommodation and furniture as the Director may consider sufficient for the efficient working of the library;

(7) the library offers the services of a librarian during its working hours;

(8) the library remains open for .public for not less than 6 hours on every work day; and . (9) the library organises at least one cultural programme in every quarter of a year.

13. " C" Class Public Library.-A public library shall not be classified in class "C " unless-

(1) the library has more than 1,000 books:

(2) the library subscribes to more than 5 periodicals and 3 news­ papers;

(3) the library has more than 50 members:

(4) the library has such accommodation and furniture as Director may consider sufficient for the efficient working of the library;

(5) the library has a whole-time or a parI-lime librarian;

(6) the library remains open for public for not less than 3 hours on every working day; and

(7) the library has not less than 20 per cent. of the total books useful for children.

14. "D" Class Public Ubrary.-A public library shall not be classi· fied in class "D" unless-

(1) the library has more than 100 books:

(2) the library subscribes to more than 5 periodicals and 3 news­, papers;

(3) the library has more than 25 members:

(4) the library remains open for not less than 3 hours on every work­ ing day; and

(5) the library has not less than 20 per cent. of the total books useful for children.

Na 5007-2

15. Circulating Library.-A public library shall not be classified ar a "Circulating Library" unless-

(1) the public library makes available library service in one or more places in a locality wher\( a stationery library service is not available;

(2) the library sends sets of books to different places and exchanges them regularly or takes such sets of books and issues them to the public in different locality :

Provided that the circulating library shaJI be either an independent library or a part of a library falling under" A" or .. B " Class library.

16. Viltage Library.-A public library shall not be classified as a villa~e library, unless-

(1) the library has not less than 75 books;

(2) the library subscribes to not less than 3 periodicals and 2 news­ papers;

(3) the library has not less than 10 members; and

(4) the library remains open for not less than 2 hours on every working day.

17. Rare books given to Gvvemmellt.--Number of rare books given by the library to Government on permanent basis shall be considered as books belonging to that library for the purposes of classification of libra­ ries under these rules.

18. District and Taluka Libraries.--No library shall be recognised as District Library or a Taluka Library, as the case may be, unless-

(1) The library is classified in class "A". or "B" in the case of District Library and" A ", .. B " or "C " in the case of Taluka LibAtry ; and

(2) The library fulfills the following additional conditions :-

(a) The library shall supply on loan such books to other public libraries in the district or taluka as the case may be in such manner as fhe Director may specify from time to time:

(b) The library shall endeavour to promote reading habit among the people in the District or Taluka as the case may be ;

(c) The library shall help and guide the recognised public libraries in the district or taluka as the case may be for the promotion of library service:

'j Provided that if in any TaJuka no library comes forth to pedorm the additional functions specified in this rule, it shall be the responsibi­ lity of the District library under these rules to paform these functions : ProVIded further that if in any district no libr~ry comes fann to perform the additional functions specified in this rule or if the Director is of the opinion that no library in the Distrih is capable cf performlOg the additional functIons SpeCitl<:.d III this rule, G. lvcmment may establish a District library and entrust the additional functions to it. Where such a library is established by Government no other library shall be recognised as a District library.

CHAPTER IV

Privileges of recognised libraries--Mailltenallce. AJ-hoc and incentive grams.

19. Benefits of reCoRnitioll.-A recognised library may be eligible for the following benefits :- (I) an annual maintenance grant in accordance with the .provisions in rule 20 :

(il) building and equipment grants in accordance with the provision of rules 27 and 30 respectively:

(iii) receipt of books from Government in lieu of or in addition to the annual maintenance grant.

20. Maintenance grant.--Subject to the availability of funds a recog­ nised library may be paid by Government from the library fund a main­ tenance grant at the rate specified below :-- Class of the Library District Library in class " A " raluka Library in class" A " Other Library in class "A" Na 5007-3 (3,105-5-7t) Rate of grant 75 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 15,000.

75 per cent. of ,the admiss'ible expenditure of the previous year subject to a maximum of Rs. 8,000, whichever is less.

50 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 6,000.

Class of the Library District Library in class "B " Taluka Library in class" B " Other Library in class "B" Other Library in class" C " Other Library in clasi " C ..

Other Library in class "D" Circulating Library Village Library Rate of ~ant 75 per cent. of the admissible expenditure of the previous year subject to a maximum u1 Rs. 8,000.

75 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 6,000.

50 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 4,000.

75 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 3,000.

50 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 2,000.

50 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 500.

50 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 2,000 and Rs. 500 for each of its branch units.

75 per cent. of the admissible expenditure of the previous year subject to a maximum of Rs. 100 :

Provided that, where the additional functions of a Taluka Library are entrusted to the District Library of the District, the District Library may be paid a grant equaJ to the admissible expenditure on the additional functions subject to a maximum of RI. 2.000 :

Provided further that, where the circulating library foons part of a library belonging to class "A" or "B" the grant payable to such a circulating library may be paid to the" A " or "B" Class library, as the case may be. which provides the service, in addition to the grant admissible to such library :

Provided further that, if a village library is classified as belonging to any of the classes referred to in rule 10, it may be paid grant admissible to that category of the library :

Provided further that, the expenditure on books should be included in the admissible item of expenditure for calculation of regular maintenance grant according to the rules and the excess amount spent on purchase of books should be considered admissible either for the regular maintenance grant or for the incentive grant :

Provided further that, the existing libraries should be paid grant-in-aid not less than the amount earned by them under the old rules subject to the condition that this protection of the amount of grant-in-aid would be avail­ able for a period of three years.

21. Ad-hoc grant.-For the first year of recognition, a recognised library belonging to class" A ", "B ", "c" or "D" may be paid to a minimum grant of Rs. 500.

22. Incentive grallts.-In addition to the maintenance grant, incentive grants may be paid to a library at the rate and for the purposes specified below:- A. Incentive grant for enrollillg additional members.-A grant of Rs. 6 per enrolment of each additional member in the year for which the maintenance grant is paid, subject to the foHowing conditions :-

(i) The additional member is a member of the library continuously for the period of one year;

(ii) The additional member has subscribed in full for the entire period of his membership :

Provided that the amount of incentive grant for additional memhers shaH be equal to the subscription paid by additional member during that year, if it is less than Rs. 6.

B. Incentive grant for purchase of books.-A recognised library may be paid additional grant at the rate specified below provided the Na 5007-3a "Ott uc" Class of the Library HB" library purchases more books from the lists of books issued by the Director ;- Rate at which additional grants is payable 25 ,per cent. of the cost of additi'onal books purchased:

more OlJoks shall not be eiigible for incentive grant fur purchase of books.

50 per cent. of the cost of additional buoks purchased;

Provided that a public library having 5,000 or more books shall not be eligible for incentive grant for purchase of books.

75 per cent. of the cost of additional books purchased:

Provided that a public library having 1,000 or more b'Joks shall not be eligible for incentive grant for purchase of books :

Provided further that--

(i) the incentive grants on books should be paid to a library only till it becomes eligible to be classified as belonging to the nex.t higher class:

(ii) the total amount of regular grant and incentive grant admissible to a library should not ex.ceed the grant admissible to a library belong­ ing to the next higher class.

C. Grallt for special purposes.-On the recommendation of the State Library Council. a recognised library may be paid a special grant of an amount not exceeding Rs. 10,000 (being a grant in addition to the maintenance grant. incentive grant. building and equipment grant etc.) for special purposes, that is to say,-

(i) for the purchase of books on special occasions. such as. a centen­ a:-y celebration of an author who. in the opinion of the Director. is \)f great eminence:

(it) for commemoration of services rendered by recognised public library for a considerable period. by organising special functions such as, its silver, golden or centenary etc. celebrations:

(iiI) for the erection of a special section in a recognised library, ~n memory of a man of letters or a person who, in the opinion of the Director. is of great eminence or outstanding merit.

23. Mode of payment of grant.-(I) The amount of grant admissible to a recognised library under these rules in classes "A"." B", "C" and " D" may, generally, be paid in lWo instalments, lhe \lrst iIlstalment in the month of August and the final in the maDlh of february:

Provid..::d that the final instalment shall be paid only after the receipt of Annual Report and the audited statement of Income and Expenditure and Balance Sheet for the previous year, cert-ified by the Chartered Accountant:

Provided fUrlher that, where such a library is managed by a local body, the final instalment shall be paid only after the receipt of Annual Report and the audited statement of Income and Expenditure and Balance Sheet for the previous year certified by the Auditor under the Bombay Local Fund Audit Act, 1930 :

Provided also that, if in any year a lib'rary is paid grant in excess C'f the grant admissible to it for that year the excess grant paid in that year shall be adjusted towards the grant payable to the library in the following year.

(2) The libraries other than those covered by sub-rule (I) may be pdid grant in one instalment.

CHAPTER V

Building alld Equipment Grants

24. Building gran!.-Subject to the availability of funds a recognised library may be paid building grant for construction. reconstruction. exten· sion or purchase of a building for a library.

25. Application.-The Secretary. or any person authorised in that behalf by the Management of a recognised public library may make an application in the Form" A " in Schedule III appended [0 these rules here­ to addressed to the Director for grant-in-aid for the construction. reconstruction. extension or purchase of a b:Jilding for a library,

26. Requirements of application--No application under rule 25 shall be taken into consideration unless the management fulfils the following conditions :-

(a) if the management p::>ssesses the site on which the huilding is to be constructed or reconstructed or extended. the management ~hall satisfy the Director that its title to such site is dear and free from any legal objection; and for that purpose.-

(i) the management shall. along with the <>pplication, forward certi­ fied copies of extracts of the relev<Jnt entries from the records of any local authority or from the record of rights in respect of the site:

(ii) if the building is to be purchased the management shall satisfy the Director that the title to the building and land on which it is standing is also clear and free from legal objection;

(b) A declaration to the effect that the management is in a position to defray its share of the expenditure which it will be required to incur on the construction. reconstruction. extension or purchase of the building, over and above the grant admissible under rule 27 shall be sent along with the application under rule 26;

(c) The plans. estimates and specifications of the work shall be prepared in accordance with the requirements laid down by the Director from time to time. A certified copy of the plans. estimates and specifi­ cations signed by a qualified engineer or Architect shall be sent aloog with the application.

27. Rate of buildill[? grants.-Subject to the provisions of rule 35 building grant may be sanctioned at the rates specified below:- Rate of GrantCategory of the library " A " "B" "C" Maximum amount of grant.

Rs.

50 per cent. of the estimated cost of the 75.000 project including the cost of the land.

50 per cent. of the estimated cost of the 48.000 project including the cost of the land if the library is situated at a place with populati0n of more than 20.000.

!'iO per cent. of fhe estimated cost of the 4S.00n project including the cost 0f the land if the library is situated at a place with population between 5.000 to 20.000.

(i5 per cent. of the est im.) ted cost nf the 48.000 project including the COSl 0f the land if the library is situJted at a pl:!ce with 50 per cent. of the estimated cost of th;~ ~4.(}OlJ proiect including the cost of the bnd jf the library i~ situ3ted at a place with population of m(~re than 20.000.

Maximum amount of grant Rs.

Rate of lilrantCategory of the library .. C "-contd. 60 per cent. of the estimated cost of the project including the cost of the land if the library is situated at a place with population between 5,000 to 20.000.

65 per cent. of the estimated cost of the 24.000 projoct including the cost of the land if the library is situated at a place with population less than 5,000 :

Provided that, the maximum amount of grant payable to a library situated at a place with population more than one lakh shall be determined by the Director.

28. Conditions of building grant.-The Building grants shall be subject to the following conditions :-

(i) The management agrees to give an undertaking in writing that the construction, reconstruction, extension or purchase will be c:"lmpleted within a period of twelve months from the date of sanction of the first instalment of the grant, or within such extended period as the Director may, for good and sufficient reasons to be recorded in writing, sanction in this behalf; and that in case, the Management fails to complete the work within time, it shall refund the amount of the grant with interest thereoL at such rate as Government may, from time to time, fix;

(ii) The management shall utilise the building solely for the purpose for which the grant is sanctioned:

(iii) The management shall maintain separate accounts of the work, and submit the same for inspection to tkr Director or any officer autho­ rised by him in this behalf;

(iv) Quarterly reports in respect of the progress of the work and such l'ther information as may be required by the Director from time to rime shall be submitted to the Director.

29. Payment of buildin.~ grant.-Building grants s:lllctioned under rule 27, shall be paid in two equal instalments. The first instalment shall be paid before the commencement of the work. and the second instalment shall be paid after the Director is satisfied about the progress of the work, and the management has spent 50 per cent. of the estimated cost of the work.

30. Equipment ,!?rant.-Subject to the availability of funds. a recognised library may be paid equipment grant for purchase of new furniture or re­ placement of existing one, for replacement of books, for purchase of such equipment as may be specifIed from time to time by the Director for different classes of libraries, or for collection and preservation 0f rar:: books and periodicals.

31. Applieation.-The Secretary or any person authorised in that behalf by the management of a recQgnised library may apply to the Director tor equipment grant for the library giving details of the project for which the equipment grant is applied.

32. Rate of equipment grant.-Subject to provisions in rule 35 not more than 50 per cent. of the estimated cost of the project shall be sanctioned nn the Director being satisfied that the project is absolutely required for the up­ keep and development of the library and that the estimate is not excessive

33. Instmetions of the Direetor.--The management shall utilise the equipment grant and the furniture and equipment shall be purchased by the management in accordance with the instructions issued by the Direct'lr from time to time.

34. Payment of equipment grant.--Equipment grant sanctioned ,hall be paid in lump sum on condition that the management-

(a) agrees to utilise the grant for the purpose for which it is sanctioned;

(b) is able and prepared to provide funds for the project over and above the grant sanctioned from its own resources;

(c) agrees to give an undertaking in writing that the amount of grant shall be spent within twelve months of the sanction of the grant or within such extended time as the Director may, from time to time, sanction. and that the management will refund the grant with interest thereon at ~uch rate as the State Government may prescribe from time to time. in case the manag::-ment fails to utilise the amount within the stipulated time; and

(d) agrees to maintain a separate account of the grant and submit the same for inspection of the Director. or of an Officn authorised by him in this behalf.

35. Utilisation of building and equipment grants.-(l) The management shall, within a period of 3 months of the completion of the work or the purchase of the equipments. submit t<' the Director, a report showing how the grant was uUi,ed. If the management fails to submit such report within time. it shall be liable to refund the amount of the grant together with interest at such rate as Government may, from time to time. specify in this behalf.

(2) If the Director, after such enquiry as he may deem fit, finds that the grant is not utilised by the management for the purpose for which it was sanctioned within the stipulated time or the management has committed a breach of any of the rules subject to which the grant is paid, the Diredor may withhold payment of the further instalment of the grant, if any, and may also order recovery of the full or any portion of the grant with interest at such rates as Government may. from time to ttne. specify in this behalf.

CHAPTER VI

Inspectio/l of Libraries and Miscelloneous

36. Inspections.-It shall be the responsibility of the management to produce such record of the library as may he required hy the inspecting officer for tge purposes of inspection.

37. Reports.-The inspecting officer shall send copy of inspection report to the management of the library, when the inspection of a Public library is made by any person authorised by the Director in this behalf, the inspect­ ing officer shall also send the copy of the report to the Director.

38. Re-classification of Libraries.--lf during the inspection of the library it is found that the library belongs to a Class other than the one assigned to it previously, the Director may re-c1assify the library and the library shall be held eligible for grant-in-aid admissible to that of revised class from the date on which it is re-classified.

39. Breach of rules, orders, elc.-(l) Any breach of the rules. order or instructions of the Director issued in pursuance of the Act and these rules shall entail withholding of grants in full or in part, reduction in the grant payable to the library and withdrawal of recognition by the Director: Provided that no order of withholding or reducing grant (lr cancelling recognition shall be passed by the Director unless the library is informed in writing of the reasons for the propc~;ed action and is given sufficient opportunities to defend itself:

Provided further that the Director may. in his discretion allow the library further time te rectify the defects and to improve the working 0f the library instead of taking action as provided above.

(2) Management aggrieved by the order of the Director may \vithin 30 days from the receipt of the order submit an appeal to the State Govern­ ment whose decision shall be final. Any appeal received after the period ot 30 days, shall not be entertained unless management shows good and sufficIent cause for not submitting the appeal in time.

SCHEDULE J

FORM" A".

(See Chapter II, rule 3)

1. Name of the Library

2. Name of th~ City /TownjVillage in which the Library is situated.

3. The population of the City I Town IVillage according to the latest census.

4. The date and year of establish­ ment.

5. Name of the management

6. Whether the management IS a body registered under the Societies Registration Act. 1860 or the Bombay Public Trusts Act, 1950.

Expla.'lation.-This is not appli­ cable in cases when~ manage­ ment in a Local Body or a Co­ operative Society.

7. Name and the postal1ddress o~ the person authorised to Cl'r­ respond with the Director and Government.

8. !'~umher of members at the time (If application.

9. Nl'mber of books. periodicals and newspapers in the library.

10. Present accommodation with full details such as rented or owned.

space. etc.

11· Subscription. if any

12. Other material information. if any.

Date : Signature of Secreta~~:__ ..._.

Authorised persotl.

FORM" B" (See Chapter II. rule 6)

GOVERNMENT OF MAHARASHTRA

Department of Librariea.

Certificate of Recognition C~rtified that the (Name of the library) at , taluka district ,. .

I~ recognised by the Director of Libraries as a public librarj from the yeal ........................... in exercise of the powers conferred on him under clause (d) of sub-section (2) of section 9 of the Maharashtra Public Libra­ ries Act. 1967. The continuance of this recognition shall be subject to the provisions of the Maharashtra Libraries Rules. 1970, and the conditions l>pecified below :-

1. The arrangement of books in a public library shall be according to the instructions issued by the Director from tIme to time.

2. The library shall maintain the following resurd :­

(i) Constitution of the Library;

(ii) List of Members:

(iii) Daily Visitors Record:

(iv) Accession Registrar: All bocks purchased or received as gift shall be accessioned within a period of ten days from the date of receipt of the book;

(v) Book Issue Record;

(vi) Account Books (Cash books. ledgers, etc.);

(vii) Receipt Book;

(viii) Periodicals and Newspapers Record;

Ox) Complaint and Suggestion Book;

(x) Dead Stock Registrar;

(xi) Register of Schol'\fs and Research;

(xii) Inward and Outward Register;

(xiii) Deposit Register;

(xiv) Minutes of Meetings;

3. The library shall display the following notice-boards at prominent places :-

(i) the name of the library with words" Government Recognised and Free" at the end;

(ii) the names of office-bearers and members of the Managing Com­ mittee;

(iii) the working hours of the library and the days on which library will remain closed.

4. The management shall supply the Director with such returns and periodical information as the Director may call for from time to time.

5. The Public Library shall spend not less than 50 per cent of the grant-in-aid on books. Provided that not less than 25 per cent of the grant shall be spent on purchase of books from not less than t"o lists of books issued by the Director during the year.

6. Books purchased by the public library shouid confirm to the follow­ ing requirements:-

(i) books shall be of geneml interest and of cultural value;

(ii) the books should not contain anything calculated to create dis­ content or hatred among different communities, or commum: dishar­ mony;

(iii) the books should not contain undesirable pictures or any matter of doubtful taste.

7. The management shall keep the library open for inspection by the Director or any other officer authorised by him ir. thiS behalf at all times during the working hours of the library.

Director of Libraries.

Place:

Date :

FORM" c.."

1. Serial number

2. Name of the Library

3. Name of the City /Town/Village.

in which the library is situated.

4. The date and year of establish­ ment.

5. The date and year of recogni­ tion of the library.

6. Name of the management

7. Whether the management fS a body registered under the Societies Registraion Act.

1860 or the Bombay Public Trusts Act, 1950.

Explallatio/l.-This is not appli­ cable in cases where manage­ ment is a local body or a Co­ operative Society.

8. Name and the postal address of the person authorised to corres­ pond with the Director and Government.

9. Number of members at the time of recognition.

10. Number of books, periodicals and newspapers in the library

11. Subscription, if any

12. Other material information, if any 2u SCHEDULE ll.

[See Chapter I, rule 2(b)]

(i) Actual expenditure on. the pay and allowances of the staff of the Library or 40 per cent. of the total admissible expenditure, whichever is less.

(ii) Rent, rates and taxes.

Note (i).-A certificate of reasonableness of rent from the Executive Engineer, Buildings and Communications Department, will have to De produced, if required by the Director.

Note (ii).-If the library is housed in its own building, no amount will be admissible as rent.

(iii) Repairs to library building. Only the amount spent on repairs of the building or part of the building used for the library would be admissible.

(iv) Net expenditure on purchase of books excluding the commission.

(v) The expenditure on preparation and printing of library catalogues.

(vi) Expenditure on furniture including book-racks, tables, chairs and catalogue cabinets and on repairs to furniture.

(vii) Expenditure on insurance of the library.

(viii) Ependiture on stationery, binding, postage, printing, electricity and insecticides.

(ix) Expenditure on cultural activities such as book exhibitions, lectures, discussion groups and debates.

Note.-The expenditure on this item includes reasonable expenditure ()n honorarium, travelling, lodging arrangement of the Speaker, expenditure on purchase of books for discussion groups and expenditure on loud.speaker arrangements wherever necessary.

(x) Expenditure on subscription to Iecognised library association.

(xi) Reasonable expenditure incurred on subscription and for attending conferences of recognised library associations by two delegate~.

(xii) Expenditure on development of library service.

(xiii) Miscellaneous.

SCHEDULE Jll FORM" A" (See Chapter V, rule 25) l. Name of the City jTownjTaluka • and District in which the library is situated.

2. Name of the library

3. The date of establishment and the date and year of recogni­ tion of the library.

4. Number of members enrolled ...

5. Name of the person authorised to correspond with Director.

6. Present accommodation, whether rented or owned, full detaiis about floor area, and othel relevant factors should be given.

is considered essential ?

8. Whether a site is available.··-­

(a) If so, give the measurements and full description.

(b) If not, how the manage· ment proposes to acquire a site and complete the project within the stipu­ lated time? to.

The estimated cost of the project.

How the management propose~ to meet the cost of the project in excess of the grant? Production of evidence In this behalf.

11. Whether the plans including th~ site plan and estimates hav.:

been approved, and if so by whom? A copy of certi­ ficate given by such approving authority should be forwarded with the <tpplication case rh~ plans and estimates are :lot countersigned by such autho· rity in token of approval.

12. The a~ency by which the work is proposed to be carried ;mt.

13. Whether the management is wii­ ling to execute an agreement to utilise the grant for the purpose for which it is gi'1'en and to refund the same with \nterest thereon at such rate 35 Government may fix from time to time in case the manage· ment fa:ls to utilise the grant for the purpose withiJl the stipulated time.

J4. Whether the mana!ement is agreeable to abide by rules framed by Government for thi,> purpose from time to time.

]5. Any other material information.

Date:

President of Library.

Place:

Secretary of Library By order and in the name of the Governor of Maharashtra.

Deputy Secretary to Government.

BOMBAY: PRINTED AT THE GO~RNMENT CENTRL PR'!:SS.

Provisions this rule answers to

Read out of the instrument itself: an enabling provision is one it says it was made under, which is the power it rests on. The rest it names without resting on.

Other instruments under the same Act

All of the The Maharashtra Public Libraries Act, 1967